Company Secretarial Assistant

1 month ago


Hong Kong, Central and Western District, Hong Kong SAR China AIA Full time

About AIA

AIA is a leading insurance company that aims to create a healthier, more sustainable future for everyone.

Job Summary

We are seeking a highly organized and detail-oriented Company Secretarial Assistant to join our team. The successful candidate will provide administrative support to our company secretarial professionals, assist with meeting logistics, and maintain corporate databases.

Key Responsibilities

  • Liaise with committee and board members' assistants to handle meeting logistics, including travel arrangements.
  • Update minute books and statutory records.
  • Ensure accurate and timely updates on Sharepoint, Viewpoint database, and Convene.
  • Provide secretarial and administrative support to senior team members.
  • Assist with vendor management processes and invoice settlement.
  • Support corporate disclosures and company secretarial activities.

Requirements

  • Degree in business studies or commerce.
  • Minimum 5 years of experience in company secretarial support.
  • Knowledge of documentation management systems.
  • Excellent written and spoken English skills.
  • Strong work attitude and ability to work independently and as a team.
  • Good communication and interpersonal skills.


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