Meetings and Events Supervisor

13 hours ago


Hong Kong, Central and Western District, Hong Kong SAR China BCD Meetings & Events Full time

International Event Team Lead

About Us:

Our company, BCD Meetings & Events, is an international leader in the meetings and events industry. We strive to create memorable experiences for our clients and their guests.

The Role:

We are looking for a highly experienced International Event Team Lead to join our team. The successful candidate will have a proven track record of leading event teams and delivering high-quality results.

  • Main point of contact with clients, ensuring clear objectives are identified and steps are taken to achieve them
  • Sourcing, selection and presentation of venues and/or suppliers, taking into consideration requirements, budget and key success factors
  • Identifying and mitigating legal or financial risks associated with third-party suppliers
  • Preparing documents required for client planning/strategy meetings and client debrief meetings
  • Effective brief-taking from clients, determining key programme requirements/success factors
  • Efficient management of timelines/deadlines for multiple programmes, maintaining effective communication and clarity with clients throughout the sourcing and/or planning process
  • Providing industry-relevant guidance to enable highest levels of benefit to clients
  • Ensuring accuracy of all programme-associated and client-facing documents
  • Negotiation and ongoing contact with key suppliers, including site visits, utilising preferred hotel/travel provider agreements and/or approved destination management companies
  • Anticipating and managing change, including dealing with crises
  • Ensuring timely payment of all supplier/vendor bills, client invoicing, deposits and payment status with Accounts Payable
We're Looking for You If Your Profile Matches the Following:
  • Diploma or degree in Event Management or equivalent
  • Minimum 5 years' experience in planning meetings, incentives, conventions, conferences and/or special events
  • Minimum 5 years' experience managing outside vendors, sourcing and negotiating contract services
  • Minimum 2 years' experience in client management
  • Proficiency in word processing and Microsoft Office applications
  • Proficiency in database management
  • Firsthand experience of domestic and international group travel
  • Strong time management and organisational skills to manage multiple projects
  • Ability to work with and cooperate with both internal and external stakeholders at all levels
  • Excellent customer service skills and attention to detail
  • Ability to communicate effectively both verbally and in writing
  • Ability to work well under pressure and adapt to ever-changing scenarios
  • Capable of problem-solving - anticipating, initiating and resolving issues
What We Offer:

This is an exciting opportunity to join a dynamic and international team. We offer a competitive salary, comprehensive training, career development opportunities, flexible working hours and a dynamic work environment.



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