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Meeting Operations Specialist

2 weeks ago

Hong Kong, Central and Western District, Hong Kong SAR China BCD Meetings & Events Full time
Company Overview

BCD Meetings & Events is a leading provider of event design, brand experience, meetings management, production and content, venue search and sports travel and hospitality services. With 1,900 passionate professionals servicing clients in 60+ countries around the world, we offer tailored solutions to connect organizations with their target audience.

Salary and Benefits

As a valued member of our team, you can expect a competitive salary that reflects your skills and experience. In addition to a comprehensive compensation package, we also offer opportunities for career development, flexible working hours, and a dynamic work environment that fosters collaboration and innovation.

Job Description

The Supervisor, Meetings & Events plays a pivotal role in building and maintaining client relationships, providing value-added guidance and support while adhering to client procedures and standards. Key responsibilities include:

  • Venue and supplier sourcing, contract and commercial negotiations as well as financial budget and payment reconciliation
  • Programme planning, on-site event management, and attendee registration management
  • Serving as liaison between the client and venue/supplier(s) for the duration of the meeting and beyond

Additional scope includes programme planning, on-site event management, and attendee registration management. The ideal candidate will possess strong communication and organizational skills, with the ability to manage multiple projects simultaneously.

Required Skills and Qualifications

To succeed in this role, you will require:

  • Diploma or degree in Event Management or equivalent
  • Minimum 5 years' experience in planning meetings, incentives, conventions, conferences, and/or special events
  • Minimum 5 years' experience managing outside vendors, sourcing, and negotiating contract services
  • Minimum 2 years' experience in client management
  • Proficiency in word processing and Microsoft Office applications
  • Proficiency in database management
  • First-hand experience of domestic and international group travel
  • Strong time management and organizational skills to manage multiple projects
  • Ability to work with and cooperate with both internal and external stakeholders at all levels
  • Excellent customer service skills and attention to detail
  • Ability to communicate effectively both verbally and in writing
  • Ability to work well under pressure and adapt to ever-changing scenarios
Benefits

We offer a range of benefits that will support your personal and professional growth, including:

  • Competitive salary and benefits package
  • Career development opportunities
  • Flexible working hours
  • Dynamic work environment that fosters collaboration and innovation

At BCD Meetings & Events, we are committed to creating experiences that connect organizations with their target audience. If you are a motivated and experienced professional looking for a new challenge, please apply now to join our team.