Event Program Manager
12 hours ago
BCD Meetings & Events
About the Role:We are seeking a skilled Event Program Manager to join our dynamic team. As an Event Program Manager, you will be responsible for building client relationships, providing value-added guidance and support while adhering to client procedures and standards.
- Main point of contact with clients, ensuring clear objectives are identified and steps are taken to achieve them
- Sourcing, selection and presentation of venues and/or suppliers, taking into consideration requirements, budget and key success factors
- Identifying and mitigating legal or financial risks associated with third-party suppliers
- Preparing documents required for client planning/strategy meetings and client debrief meetings
- Effective brief-taking from clients, determining key programme requirements/success factors
- Efficient management of timelines/deadlines for multiple programmes, maintaining effective communication and clarity with clients throughout the sourcing and/or planning process
- Providing industry-relevant guidance to enable highest levels of benefit to clients
- Ensuring accuracy of all programme-associated and client-facing documents
- Negotiation and ongoing contact with key suppliers, including site visits, utilising preferred hotel/travel provider agreements and/or approved destination management companies
- Anticipating and managing change, including dealing with crises
- Ensuring timely payment of all supplier/vendor bills, client invoicing, deposits and payment status with Accounts Payable
In addition to the above responsibilities, the successful candidate will also manage smooth-running programmes, communicate program/event details and provide relevant collateral to clients, facilitate creative direction and overall development timeline of programme-related participant and host communications materials, and build simple registration sites and work with the BCD M&E Web Designer to develop complex registration sites.
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