Executive Secretary/Assistant to Chief Executive Officer

5 days ago


Hong Kong, Central and Western District, Hong Kong SAR China ManpowerGroup Full time
Executive Secretary/Assistant to Chief Executive Officer

Provide professional secretarial and administrative support to the CEO.

  • Act as the internal and external coordinator of all the activities of the CEO and senior management.
  • Coordinate and organize meetings, prepare agendas, presentation materials, and keep track of post-meeting follow-ups.
  • Facilitate the CEO's overseas trips including booking tickets, applying for visas, compiling travel documents, and other preparations and follow-ups.
  • Sort and review incoming mails, emails, and correspondences and route them to relevant departments.
  • Prepare documents to be reviewed and presented by the board of directors, executives, and other activities.
  • Assist, coordinate, and collaborate with internal and external parties on various business activities.
  • Greet and handle phone calls for the CEO tactfully and skillfully.
  • Organize and prepare presentation materials, reports, and other correspondence including translations, letters, and emails.

Requirements:

  • University or professional school graduate with formal secretarial training.
  • Over 5 years of relevant experience with exposure to serving senior executives.
  • Experience in PR and Marketing company is an advantage.
  • Good command of both spoken and written English and Chinese (including Mandarin).
  • Tactful in dealing with senior management, with strong communication and interpersonal skills.
  • Confident IT user, proficient in MS Office and willing to learn new technology.
  • A problem solver, patient, detail-oriented, and able to multi-task.
Seniority Level

Mid-Senior level

Employment Type

Full-time

Job Function

Administrative, Human Resources, and Accounting/Auditing

Industries

Marketing Services, Public Relations and Communications Services, and Events Services

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