Executive Secretary/Assistant to Chief Executive Officer
5 days ago
Provide professional secretarial and administrative support to the CEO.
- Act as the internal and external coordinator of all the activities of the CEO and senior management.
- Coordinate and organize meetings, prepare agendas, presentation materials, and keep track of post-meeting follow-ups.
- Facilitate the CEO's overseas trips including booking tickets, applying for visas, compiling travel documents, and other preparations and follow-ups.
- Sort and review incoming mails, emails, and correspondences and route them to relevant departments.
- Prepare documents to be reviewed and presented by the board of directors, executives, and other activities.
- Assist, coordinate, and collaborate with internal and external parties on various business activities.
- Greet and handle phone calls for the CEO tactfully and skillfully.
- Organize and prepare presentation materials, reports, and other correspondence including translations, letters, and emails.
Requirements:
- University or professional school graduate with formal secretarial training.
- Over 5 years of relevant experience with exposure to serving senior executives.
- Experience in PR and Marketing company is an advantage.
- Good command of both spoken and written English and Chinese (including Mandarin).
- Tactful in dealing with senior management, with strong communication and interpersonal skills.
- Confident IT user, proficient in MS Office and willing to learn new technology.
- A problem solver, patient, detail-oriented, and able to multi-task.
Mid-Senior level
Employment TypeFull-time
Job FunctionAdministrative, Human Resources, and Accounting/Auditing
IndustriesMarketing Services, Public Relations and Communications Services, and Events Services
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