Head of Administration and Operations

2 days ago


Hong Kong, Central and Western District, Hong Kong SAR China ALL-STAR AGENCY Full time
Job Overview

We are seeking a highly organized and proactive General Administration Manager to join our client's Administration Department in the banking sector. This key role is crucial for ensuring the smooth operation of administrative functions and enhancing overall organizational efficiency.

Key Responsibilities
  • Administrative Oversight
    • Oversee daily administrative operations and ensure compliance with company policies and procedures.
  • Team Management
    • Manage and lead a team of administrative staff, providing guidance and support to enhance productivity and performance.
  • Meeting Coordination
    • Organize and coordinate department meetings, including writing and distributing meeting minutes.
  • Policy Development
    • Develop and implement administrative policies and procedures to optimize workflow and resource management.
  • Logistics Management
    • Manage logistics for official documents and filing systems, ensuring accurate and efficient handling of documentation.
  • Reporting and Budgeting
    • Prepare comprehensive reports summarizing job activities and working plans, as well as budget proposals.
  • General Administrative Services
    • Coordinate various logistical and general administrative services, including mailing and courier services, guest reception, and liaising with facility management and procurement teams.
  • Document Management
    • Sincerely enforce regulations related to official document management and confidentiality, overseeing document handling, circulation, and filing procedures.
  • Communication and Collaboration
    • Serve as the primary point of contact for internal and external stakeholders regarding administrative matters.
  • Budget Monitoring
    • Monitor and manage budgets related to administrative functions to ensure cost-effectiveness and adherence to financial guidelines.
  • Process Improvement
    • Collaborate with various departments to support organizational initiatives and projects while conducting regular assessments of administrative processes to implement improvements.
Requirements
  • Education
    • Bachelor's degree in business administration, management, or a related field.
  • Experience
    • A minimum of 5 years of experience in an administrative role within the banking industry.
  • Leadership Skills
    • Strong leadership and team management skills, with the ability to motivate and support staff effectively.
  • Organization and Multitasking
    • Excellent organizational and multitasking abilities, with a keen attention to detail.
  • Communication Skills
    • Strong verbal and written communication skills in both English and Chinese, with the ability to interact professionally with all levels of the organization.
  • Technical Skills
    • Proficiency in Microsoft Office Suite and other relevant administrative software.


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