Strategic Administrative Coordinator

1 month ago


Hong Kong, Central and Western District, Hong Kong SAR China AIA International Limited. Full time
About the Role

We are seeking a highly skilled and experienced Administrative Assistant to join our team as the primary assistant to the Head of Financial Management & Planning.

Key Responsibilities:
  • Secretarial / Administrative Support (50%):
  • Manage the diary of the Head of Financial Management & Planning, scheduling appointments and meetings, and prioritizing tasks to ensure a smooth day-to-day operation.
  • Coordinate travel arrangements for internal and external conferences and business trips.
  • Prepare presentations, management documentation, and departmental reports.
  • Responsibly manage office supplies, billing, and expense reimbursement for the Head of Financial Management & Planning.
  • Handle confidential and sensitive information and correspondence with discretion.
  • Other Departmental / Business Duties (50%):
  • Act as the key coordinator for departments under HK Finance, specifically the Financial Management & Planning team, providing administrative support and communication.
  • Manage personnel activities such as new joiners' and leavers' administration, leave administration, and overtime records.
  • Assist in cross-departmental projects by coordinating meetings, assembling and summarizing information, and tracking deadlines.
  • Perform ad hoc duties and support department heads as required.
Requirements:
  • A degree holder with formal secretarial training.
  • No less than 8 years of secretarial experience in a sizeable organization.
  • Excellent command of written and spoken English.
  • Proficiency in MS Word, Excel, and PowerPoint.
  • Strong interpersonal and communication skills.
  • A self-motivated and independent individual with a strong sense of responsibility.

The successful candidate will be expected to obtain relevant licenses if their job involves regulated activities. We offer a competitive salary of $HKD 45,000 - HKD 60,000 per month, depending on experience, plus benefits.



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