Administrative Assistant
2 months ago
We are seeking an exceptional Administrative Assistant to serve as the primary assistant to the Head of Financial Management & Planning. This is a unique opportunity to join our team and contribute to our mission of helping people live Healthier, Longer, Better Lives.
As a key member of the Financial Management team, you will perform a wide range of complex, sensitive, and confidential secretarial and administrative functions. These will include managing the Head of Financial Management & Planning's diary, scheduling appointments and meetings, and coordinating logistics for internal & external conference and business trips.
Additional responsibilities will include preparing presentations materials, management documentation, and departmental reporting. You will also be responsible for day-to-day office supplies purchase, billing, and expense reimbursement for the Head of Financial Management & Planning. Confidential and sensitive information and correspondence will be managed with discretion and professionalism.
Key duties will also include acting as the key coordinator for departments under HK Finance, specifically the Financial Management & Planning team, for administrative support and communication. You will manage departmental personnel activities such as new joiners & leavers' administration, leave administration, and overtime records. Ad hoc duties and support to department heads will also be required.
The ideal candidate will have a degree holder with formal secretarial training and at least 8 years of secretarial experience in a sizeable organization. A good command of written and spoken English is essential, as is proficiency in MS Word, Excel, and PowerPoint. Excellent interpersonal and communication skills are also required, as is the ability to work independently with a strong sense of responsibility.
If you are a motivated and detail-oriented individual with excellent organizational skills, we encourage you to apply for this exciting opportunity to join our team at AIA International Limited.
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