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Executive Office Assistant

1 month ago

Hong Kong, Central and Western District, Hong Kong SAR China Goldman Sachs Full time

The role presents an exceptional opportunity for a highly skilled and organized individual to provide top-notch administrative support to our Executive Office team. This position requires a proactive, motivated, and detail-oriented professional who can multitask, prioritize effectively, and demonstrate excellent time management skills.

Key Responsibilities

  • Provide administrative support to a senior group or executive in a complex team environment.
  • Coordinate complex internal and external meetings and conference calls.
  • Interact with high-level business leaders in a professional and effective manner.
  • Respond to and follow up on client requests.
  • Prepare and distribute divisional correspondence, memos, letters, reports, and other documents as requested.
  • Maintain complex and detailed calendars and prioritize meeting requests and related logistics.
  • Maintain an understanding of firm policies and handle certain issues independently.
  • Coordinate domestic and international travel arrangements and process expense reports.
  • On-board new hires, process new employees, transfers, terminations, and other administrative tasks.
  • Participate in general administrative duties, ad-hoc projects, committees, and group events.
  • Coordinate and assist in planning social or work events for the department.
  • Manage administration and review of local expenses and claims for local leadership team.

Requirements

  • Minimum 2 years of administrative assistance and office management experience.
  • Excellent interpersonal and communication skills.
  • High attention to detail.
  • Ability to maintain high standards despite pressing deadlines.
  • Ability to solve problems quickly and efficiently.
  • Ability to handle highly sensitive, confidential, and non-routine information.
  • Self-starter with excellent anticipation skills, problem-solving, and follow-up.
  • Demonstrated dependability and sense of urgency about getting results.
  • Demonstrates high degree of integrity and confidentiality.
  • Strong organizational skills.
  • Comfortable working in a sometimes hectic, high-pressure environment.
  • Ability to work well under pressure, adapt to unexpected events, prioritize, and multi-task in a deadline-driven environment.
  • Must be able to prioritize a variety of time-sensitive tasks.
  • Proficient in using document, spreadsheet, and presentation software.

Preferred Qualifications

  • Prior experience in an international environment or multinational corporation.
  • Business management skills, including word processing, spreadsheet, simple presentation, and reporting.