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Executive Assistant

1 month ago

Hong Kong, Central and Western District, Hong Kong SAR China Manulife Full time

Job Title: Executive Assistant

Job Summary:

We are seeking an experienced Executive Assistant to provide administrative support to our Audit and Advisory Services Asia team. The successful candidate will be responsible for managing the calendar, travel, and meetings of the audit leadership team and senior management team members. This is a unique opportunity to work in a fast-paced environment and contribute to the success of our team.

Key Responsibilities:

  • Manage the calendars and coordinate scheduling requests for the audit leadership team and senior management team members.
  • Organize internal and external meetings, including departmental, regional, global, and country-level meetings.
  • Manage travel arrangements, including booking flights, hotels, and rental cars.
  • Prepare expense reports and reconcile travel expenses.
  • Assist in preparing committees/board materials and presentation decks.
  • Collect data for KPI reporting and assist in monitoring department KPI and budget.
  • Organize team events and activities.
  • Provide support to the team, including staff on-boarding/off-boarding arrangements and other IT/O.S related tasks.
  • Partner with other administrative staff to coordinate and prepare for meetings.
  • Handle confidential information and interact with all levels of management, other departments, internal and external customers using tact and diplomacy.

Requirements:

  • 8-10 years of experience in Financial Services industry, preferably in a multinational and/or global company with senior stakeholder engagement experiences.
  • Strong track record supporting C-suites executives.
  • Mature and well-organized with excellent sense of work prioritization.
  • Ability to work under pressure and meet tight deadlines, as well as to be global-minded and culturally sensitive to work with counterparts in other regional and global offices.
  • Tech-savvy and agile with knowledge and experience dealing with a variety of different systems such as Concur, WorkDay.
  • Fluency in both written and spoken English and Chinese (Cantonese and Mandarin).

What We Offer:

  • A competitive salary and benefits package.
  • A growth trajectory that extends upward and outward, encouraging you to follow your passions and learn new skills.
  • A focus on growing your career path with us.
  • Flexible work policies and strong work-life balance.
  • Professional development and leadership opportunities.

About Manulife:

Manulife Financial Corporation is a leading international financial services group that helps people make their decisions easier and lives better. With our global headquarters in Toronto, Canada, we operate as Manulife across our offices in Asia, Canada, and Europe, and primarily as John Hancock in the United States. We provide financial advice, insurance, and wealth and asset management solutions for individuals, groups, and institutions.