Office Operations Manager

1 week ago


Hong Kong Island, Hong Kong SAR China Charlotte Frank Full time
Operations Support Specialist

Prestigious Global Investment Management Firm is seeking an operations-focused individual to join our team as an Operations Support Specialist. In this role, you will play a key part in ensuring the smooth day-to-day operations of our office, working closely with colleagues across various departments.

Your responsibilities will include:

  • Welcoming visitors, clients, and vendors, setting the tone for a positive and professional environment.
  • Coordinating the movement of mail, deliveries, and supplies with efficiency and effectiveness.
  • Providing administrative support to departments, including document preparation, photocopying, and filing.
  • Coordinating office events and activities with creativity and enthusiasm.
  • Ensuring the office space runs smoothly, including conference room scheduling and workspace assignments.
  • Administering company access cards and maintaining accurate records.
  • Assisting with new hire onboarding and training.

To succeed in this role, you will need:

  • A Bachelor's degree or equivalent experience.
  • At least 2 years of experience in a front office/receptionist role, preferably with facility coordination experience.
  • Excellent communication and interpersonal skills in English and Chinese languages.
  • Strong problem-solving and organizational abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Commitment to delivering high-quality results and supporting teamwork.


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