Administrative Services Lead
4 days ago
Our markets business is one of the largest in the world, offering a range of products and services to help our customers achieve their goals. We combine sophisticated 24-hour global coverage with a detailed knowledge of local markets. Our services are offered both online and offline in more than 60 countries and territories worldwide. We specialise in foreign exchange, credits and rates, structured derivatives, equities and debt, equity and equity-linked capital markets.
About This Opportunity
We are currently seeking an experienced Executive Assistant to join our team. As an Executive Assistant, you will be responsible for providing high-level administrative support to our team, including implementing administrative systems, procedures, and policies, and monitoring administrative projects. Key responsibilities include providing full administration/office support to the team, replying to and formulating correspondence on behalf of the Line Manager or team, managing emails and inboxes, and organizing meetings and booking rooms.
About the Job
- Provides high-level administrative support to the team, including implementing administrative systems, procedures, and policies, and monitoring administrative projects.
- Anticipates workload and supports with appropriate materials.
- Replying to and formulating correspondence on behalf of the Line Manager or team.
- Manages line manager or team emails and inboxes as required - responding, prioritising and printing.
- Manages Line Manager or team diaries as required – organising meetings and booking rooms.
- Ensures meeting papers, agenda items, presentations and MI are collated for meetings.
- Monitors meeting action items as appropriate, advising Line Manager/team of progress.
- Prepares presentation materials (PDFs, presentations, agendas, minutes, etc.).
- Prepares, reconciles and submits all expenses in a timely manner.
- Places stationery orders via BuySmart for general office supplies, business cards, diaries, etc.
- Uses of Lotus Notes/Office packages to produce and type documents.
- Coordinates travel and accommodation requirements, including obtaining visas as required.
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