Facilities and Office Administration Professional

2 weeks ago

Hong Kong, Central and Western District, Hong Kong SAR China Sun Life Financial Full time

Located in Taikoo Shing, Hong Kong Island, Sun Life Financial is a leading international financial services company that values employee wellbeing.

We are seeking a detail-oriented Facilities and Office Administration professional to join our team at the Regional Office. In this role, you will be responsible for ensuring the smooth operation of our office facilities and providing administration support to enhance workplace efficiency.

About the Role:

  • You will work closely with the Manager, Facilities & Office Administration to manage all facilities and services of the office, liaising with providers/suppliers.
  • As the site admin for the online booking tool with AMEX/Concur, you will be the main contact for all Concur/AMEX related concerns in the Asia Regional office and backup for Sun Life HK Site Admin.
  • You will greet and assist SL internal and external guests (shared responsibility with Assistant Officer, Office Administration and Facilities Management).
  • You will take on the Health and Safety Partner Role in the Asia Regional Office, ensuring employees are aware of health and safety measures prescribed by local government and Sun Life.
  • Your responsibilities will include general administrative duties and office support, including health and safety, hygiene management, re-stacking, regular housekeeping, replenishment of office supplies, licenses application, etc.
  • You will conduct end-of-day checks to ensure office spaces are organized and presentable, reporting facility-related issues to the Manager (FOA) and building management.
  • Working with the Vendor/Service Provider, you will ensure reported issues on office facilities are addressed.
  • You will coordinate and monitor daily facilities management-related operations, such as event coordination, repairs and maintenance, cleaning, and security services.
  • Onsite catering for regular and special events, including monthly birthday celebrations and Townhalls, will be coordinated by you.
  • You will be the point-of-contact for vendors that provide key services for the Company.
  • Organizing general gatherings to increase team engagement is another aspect of your role.
  • You will keep updated BCP plans for review by the Manager (FOA).

About You:

  • We are looking for someone with proven experience as facilities/office administrator or relevant position.
  • You should be well-versed in office operations and facilities management best practices.
  • A strong sense of ownership, attention to detail, and organizational skills are essential.
  • Excellent communication and interpersonal skills are required.
  • You should be able to work independently and as part of a team.
  • Proficiency in Microsoft Office Suite and other relevant software is necessary.
  • Knowledge of health and safety regulations and best practices in facilities management is preferred.

What We Offer:

  • An estimated salary of HKD 55,000 - HKD 65,000 per month.
  • Bachelor's degree in Business Administration, Facilities Management, or related discipline.
  • 5 years + of experience in facilities management or office administration.

This is an exciting opportunity to make a difference in the lives of individuals, families, and communities around the world.

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