Facilities Operations Specialist

4 days ago

Hong Kong, Central and Western District, Hong Kong SAR China Sun Life Financial Full time

About the Role:

Sun Life Financial is seeking a motivated and detail-oriented Facilities Operations Specialist to join our team. As a key member of our Facilities and Office Administration team, you will play a crucial role in ensuring the smooth operation of our office facilities and providing administration support to enhance workplace efficiency.

Key Responsibilities:

  • Support the Manager, Facilities & Office Administration in managing all facilities and services of the office, liaising with providers/suppliers.
  • Act as the site admin for the online booking tool with AMEX/Concur, serving as the main contact for all Concur/AMEX related concerns in the Asia Regional office, and backup for Sun Life HK Site Admin.
  • Greet and assist SL internal and external guests (shared responsibility with Assistant Officer, Office Administration and Facilities Management).
  • Take on the Health and Safety Partner Role in the Asia Regional Office, ensuring employees are aware of health and safety measures as prescribed by the local government and by Sun Life.
  • Conduct end-of-day checks to ensure office spaces are organized and presentable, reporting all facility-related issues to the Manager (FOA) and building management.

Requirements:

  • Proven experience as facilities/office administrator or relevant position.
  • Well-versed in office operations and facilities management best practices.
  • Strong organizational and time management skills with attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.

Preferred Skills:

  • Knowledge of health and safety regulations and best practices in facilities management.
  • Proficient in Microsoft Office Suite and other relevant software.

Qualifications:

  • Bachelor's degree in Business Administration, Facilities Management, or related discipline.
  • 5 years + of experience in facilities management or office administration.

Job Category: Administrative Services

Posting End Date: 29/11/2024

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