Senior Administrative Assistant
4 weeks ago
**Job Summary**
CITIC CLSA is seeking a highly skilled and experienced Administrative Support Specialist to join our team. The successful candidate will provide administrative support to the manager and senior management team in the daily operating and administrative tasks of the alternative investment management business.
The ideal candidate will have a strong background in administration, operations, and/or compliance, with excellent analytical, interpersonal, and communication skills. They will be able to develop excellent relationships with internal and external stakeholders, manage multiple projects, and work independently as a team player.
**Key Responsibilities**
- Provide administrative support to the manager and senior management team, including preparation of management reports, documents, and presentations.
- Assist in the preparation of management reports, documents for Headquarter approval, board resolutions, quarterly and annual reports in other languages.
- Work closely with internal teams like Group Tax, FATCA-CRS, Financial Crime, Finance, Compliance, Risk, Admin, HR, Audit on group-wide initiatives and projects.
- Develop and maintain high-standard filing systems, draft and arrange OA approval, notary, and apostille documents.
- Assist in the preparation of special projects and projects regarding operational efficiency enhancements.
**Requirements**
- Degree holder with at least 4 years' relevant experience in administration, operations, and/or compliance field.
- Strong analytical skills with ability to assimilate complex information.
- Excellent interpersonal, communications, presentation, and negotiation skills.
- Ability to develop excellent relationships and manage/influence both internal/external stakeholders for the best outcome for the business across various seniority within a large organization.
- Ability to handle multiple projects, to work independently, and a good team player.
- Fluent in written and spoken Chinese and English, with strong Chinese and English report-writing skills.
- Proficiency in MS office (incl. Excel, Word, and PowerPoint) is required.
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