Corporate Secretary

6 days ago

Hong Kong, Central and Western District, Hong Kong SAR China Tbwa ChiatDay Inc Full time

Aspire is the leading all-in-one finance operating system for growing businesses in APAC. We are on a mission to reinvent business finance for a new generation of entrepreneurs and business owners, empowering startups and MSME to realise their full potential.

Founded in 2018, Aspire has raised over USD 300M+ across equity and debt from world-class investors. In 2023, we successfully closed an oversubscribed USD 100 million Series C equity round led by Sequoia Capital and Lightspeed Ventures with participation of Tencent, Paypal Ventures, LGT Capital Partners, Picus Capital and MassMutual Ventures. To power our solutions, we have partnered with some of the best companies in the world such as Visa and Wise and helped more than 50,000 businesses using our suite of products.

For 2 consecutive years in 2022 & 2023, Aspire has been awarded Best Employer of the Year and Startup of the year by Asia FinTech Awards, and also LinkedIn's Top Startup in Singapore. In 2023, we also made it to CB Insights' Top 100 Global Fintech List.

You will be amazed by the energy and experience of our team Aspire serves as an environment for you to innovate and drive change with our team of ex-entrepreneurs, ex-founders, and high-achievers with international and diverse backgrounds.

Are you a top talent who is passionate about entrepreneurship? Join our rapidly growing team to make an impact in the fintech space

About the Team:

At Aspire, our Corporate Legal Team is instrumental in maintaining a robust framework for corporate governance and regulatory compliance. We ensure the company's operations align with statutory and regulatory requirements, particularly under Singapore law, and support the board in fulfilling its governance responsibilities. By ensuring efficient administration of board activities and compliance with company law, our team plays a critical role in safeguarding Aspire's reputation and facilitating growth as a global fintech leader.

About the Role

As the Corporate Secretary, you will support Aspire's Board of Directors and senior leadership in ensuring corporate compliance with Singaporean law and other jurisdictions. You will maintain corporate records, handle governance matters, and ensure timely and accurate filings with regulators such as ACRA. You'll collaborate with cross-functional teams, particularly the Licensing and Compliance teams, to uphold best practices in corporate governance. This role is key to ensuring that Aspire adheres to its legal obligations while continuing to expand in global markets.

Responsibilities include but not limited to:

  • Corporate Governance & Compliance: Ensure that Aspire complies with the Singapore Companies Act and other regulatory requirements. Maintain statutory records, including the registers of shareholders, directors, and secretaries, and ensure timely filings of statutory returns with ACRA and other regulators.
  • Board Administration: Organize, attend, and record minutes for Board and shareholder meetings. Prepare meeting agendas, board resolutions, and supporting materials. Ensure decisions of the Board are properly communicated and implemented. Keep company directors aware of the deadlines for annual returns and any other filings required by ACRA.
  • Corporate Records Management: Maintain and secure company documents, including constitutional documents, meeting minutes, and resolutions of Aspire Group. Ensure all corporate records are up-to-date and accessible to the Board, senior management, auditors, and regulators.
  • Regulatory Compliance & Filings: Ensure timely and accurate filings with ACRA and other regulatory bodies. Support compliance with corporate regulations across all jurisdictions where Aspire operates.
  • Corporate Transactions: Provide administrative support for corporate actions such as mergers, acquisitions, financing, and restructuring. Draft board resolutions, maintain proper documentation, and liaise with external advisors as needed.
  • Advisory on Governance Best Practices: Advise the Board and senior management on corporate governance best practices, ensuring compliance with Aspire's constitution and applicable laws. Stay informed on regulatory changes that could impact the company.
  • Central Point for Corporate Secretarial Services: Act as the main liaison with corporate secretarial service providers (across EU, PACIFIC) to coordinate, follow up, and implement the company's legal corporate plan, ensuring effective deployment and compliance with regulatory requirements.

Minimum Qualifications:

  • Bachelor's Degree with at least 8 years of work experience in company secretary/ corporate secretarial role, preferably within a multinational corporation or in-house environment.
  • Strong understanding of the Singapore Companies Act and corporate governance requirements. Knowledge of Companies Act, Corporate Law of other jurisdictions is an advantage.
  • Attention to detail and well-organized: Demonstrates a careful, methodical approach with strong organizational skills, enabling efficient prioritization and accuracy in managing corporate records and compliance in all corporate matters.

Preferred Qualifications:

  • Excellent analytical, problem-solving, and time-management skills.
  • Good administrative & organizational skills.
  • Strong communication and interpersonal skills for engaging with Board members and senior executives.
  • Detail-oriented with the ability to manage multiple projects and deadlines.

What we offer:

  • Uncapped flexible annual leave.
  • Training subsidy for your professional growth.
  • Wellness benefit.
  • Team bonding budget to foster collaboration and sense of belonging.
  • Flexibility to work from anywhere (for up to 90 days per annum).
  • Culture is Key: We always strive to cultivate a special culture that brings special talents together - You can learn more about our culture on our careers site and LinkedIn Life page.

Equal Opportunity Statement:

Aspire is an equal opportunity employer and is committed to providing equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected characteristic as outlined by applicable laws.

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