Personal Assistant | MNC E-commerce | Entry Level

Found in: beBee S HK - 3 weeks ago

Hong Kong, Hong Kong SAR China Randstad Hong Kong Full time

about the job.

  • Assisting the CEO directly with their daily tasks
  • Managing the CEO's schedule and coordinating meetings
  • Creating meeting materials like agendas, minutes, presentations, and reports
  • Handling incoming and outgoing communication such as emails, letters, and phone calls, and responding as needed
  • Helping with travel arrangements, including flights, accommodations, and restaurant bookings
  • Maintaining confidentiality and handling sensitive information professionally
  • Managing invoices, receipts, expense claims, and corporate credit card statements
  • Greeting and welcoming visitors to our office
  • Serving as the main point of contact for office-related matters for staff, guests, and vendors
  • Communicating with vendors, contractors, landlords, and building management to ensure a well-equipped office
  • Establishing an office supply management system
  • Facilitating communication across our three locations and sharing important information with the team
  • Providing support to other departments when needed
  • Identifying opportunities for process improvement and implementing streamlined administrative procedures
  • Assisting with other miscellaneous tasks and projects as required â our team has diverse responsibilitiesskills & experiences required.
    • Minimum 2 years of experience as a Personal Assistant or Administrative Assistant, preferably in hospitality or luxury.
    • Excellent communication skills in English, Cantonese, and Mandarin.
    • Strong problem-solving, organizational, and multitasking abilities.
    • Client-facing skills and attention to detail.
    • Proficiency in Google Workspace and Microsoft Office.
    • Great interpersonal skills for effective collaboration.

      skills

      Personal Assistant

      qualifications

      no additional qualifications required

      education

      Bachelor Degree

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