Administrative Manager

3 weeks ago

Hong Kong, Central and Western District, Hong Kong SAR China Ares Management Corporation Full time

About the Role

Ares Management Corporation is seeking an experienced Administrative Manager to join our team in Asia. As a key member of our administrative team, you will be responsible for providing high-level administrative support to our professionals, ensuring the smooth operation of our office, and contributing to the success of our business.

Key Responsibilities

  • Coordinate and schedule internal and external meetings, conference calls, and video conferences, utilizing Outlook and Zoom on behalf of supported professionals.
  • Prioritize Outlook calendar items on behalf of professionals, informing them of meeting changes and keeping them on schedule throughout the day.
  • Manage travel arrangements, including flights, accommodations, and meeting material preparation.
  • Prepare and submit expense reports using Ares's expense system, Concur.
  • Provide administrative support to other team members, including document filing, data entry, and ad-hoc projects.
  • Assist with office event logistics and coordination as needed.
  • Register professionals for conferences and networking events in a timely manner.
  • RSVP to events on behalf of professionals.
  • Provide back-up support to other administrative team members in Phone Group when they are at lunch, out sick, or on vacation.
  • Coordinate various mailings (USPS and FedEx) and assist other administrative team members in the process when necessary.
  • Miscellaneous projects and support leverage for professionals as needed.

Requirements

  • Bachelor's degree or equivalent experience.
  • People management experience, ideally in the administrative area.
  • Human Resources experience is a plus.
  • Process improvement experience is a plus.
  • Financial services industry experience is a plus.
  • Proficiency with Microsoft Office suite – particularly Outlook, Excel, and PowerPoint.
  • Excellent interpersonal skills.
  • Emotional intelligence.
  • Open-minded, good listener.
  • Strong communication skills and team orientation.
  • Model leadership behaviors.
  • Ability to successfully manage multiple priorities and competing demands.
  • Strong client service orientation.
  • High accuracy and detail orientation.
  • Good judgment in terms of escalating issues vs. solving problems independently.
  • A solutions-oriented, self-starter and ability to see the big picture and strategize.
  • A demonstrated ability to research and leverage available resources to accomplish the task at hand.
  • Comfort in dealing with ambiguity and uncertainty in a dynamic and fast-paced environment.
  • Must be agile/flexible and able to multi-task and respond quickly to changing priorities.
  • An analytical mind and a passion/interest in bringing new ideas to increase efficiency of existing processes.
  • Dependable, great attitude, highly motivated, and a team player.
  • Confident, honest, committed, passionate, has humility, empathy, accountability, self-awareness, and integrity.
  • Ability to handle confidential information appropriately.
  • Fluency in Cantonese/Mandarin desirable.

About Ares Asia

Ares Asia is one of the largest alternative asset managers in Asia-Pacific with approximately US$15.1 billion in assets under management. Led by a highly experienced management team that has delivered attractive investment performance across various market cycles, transaction types, and Asian countries, Ares Asia leverages its broad geographical footprint and extensive infrastructure in the region to make credit, private equity, and special situations investments on behalf of its institutional client base.

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