Secretary to Senior Management
7 days ago
The successful candidate will be responsible for:
- Coordinating and organizing meetings, preparing agendas, presentation materials, and tracking post-meeting follow-ups to ensure effective communication and collaboration among team members and external stakeholders.
- Facilitating the CEO's overseas trips, including booking tickets, applying for visas, compiling travel documents, and other preparations and follow-ups.
- Sorting and reviewing incoming mails, emails, and correspondences, routing them to relevant departments efficiently.
- Preparing documents to be reviewed and presented by the board of directors, executives, and other stakeholders.
- Assisting, coordinating, and collaborating with internal and external parties on various business activities, ensuring seamless execution and timely follow-ups.
- Greeting and handling phone calls for the CEO tactfully and skillfully.
- Organizing and preparing presentation materials, reports, and other correspondence, including translations, letters, and emails.
To be successful in this role, you should have:
- A university or professional school graduate with formal secretarial training.
- Over 5 years of relevant experience with exposure to serving senior executives.
- Experience in PR and Marketing companies is an advantage.
- A good command of both spoken and written English and Chinese (including Mandarin).
- Tactful in dealing with senior management, with strong communication and interpersonal skills.
- Confident IT user, proficient in MS Office and willing to learn new technology.
- A problem solver, patient, detail-oriented, and able to multi-task.
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