Company Secretary Support Specialist

6 days ago


Hong Kong Island, Hong Kong SAR China John Swire & Sons (H.K.) Limited Full time

At John Swire & Sons (H.K.) Limited, we are committed to creating an inclusive and supportive working environment for all our people.

We are now inviting candidates to apply for the position of Company Secretarial Officer.

The job holder supports in providing a full spectrum of company secretarial services to the dedicated Swire Group's listed companies, subsidiaries, and joint ventures in various jurisdictions.

Key Responsibilities:

  • Prepare company secretarial documentation and arrange for statutory filings in a timely manner
  • Monitor, update, and maintain database and corporate records e.g. minute book, registers, agreements, etc., in compliance with applicable laws and regulations
  • Assist in the preparation, on-site support and follow-up for board and committee meetings, including meeting packs and board resolutions
  • Manage companies' bank accounts, including handling signatories changes, authorisation limits and KYC requests
  • Liaise with offshore service agents to handle statutory filing requirements and KYC processes for various jurisdictions such as BVI and Cayman Islands
  • Support engagement activities with banks, shareholders, and other stakeholders
  • Assist in establishing, winding up and restructuring companies as needed
  • Provide clerical support and perform ad hoc assignments as assigned

Requirements:

  • A Bachelor's degree or above in Corporate Governance or relevant disciplines
  • At least 2 years of company secretarial experience
  • Candidates with student membership of CGI/HKCGI are highly preferred
  • Solid knowledge of the Companies Ordinance and other applicable regulations
  • Experience in database management. Knowledge using Viewpoint and Boardvantage would be an advantage
  • Proficiency in Microsoft Office Suite
  • Good organisation skills, with attention to detail and a high level of accuracy
  • Good command in verbal and written English and Chinese (Putonghua and Cantonese)

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