Company Secretarial Support Professional

3 days ago


Hong Kong Island, Hong Kong SAR China John Swire & Sons (H.K.) Limited Full time

Our Company Secretary's Department is now inviting candidates to apply for the following position: Company Secretarial Officer.

The job holder supports in providing a full spectrum of company secretarial services to the dedicated Swire Group's listed companies, subsidiaries, and joint ventures in various jurisdictions.

Key Responsibilities:

  • Prepare company secretarial documentation and arrange for statutory filings in a timely manner
  • Monitor, update, and maintain database and corporate records e.g. minute book, registers, agreements, etc., in compliance with applicable laws and regulations
  • Assist in the preparation, on-site support and follow-up for board and committee meetings, including meeting packs and board resolutions
  • Manage companies' bank accounts, including handling signatories changes, authorisation limits and KYC requests
  • Liaise with offshore service agents to handle statutory filing requirements and KYC processes for various jurisdictions such as BVI and Cayman Islands
  • Support engagement activities with banks, shareholders, and other stakeholders
  • Assist in establishing, winding up and restructuring companies as needed
  • Provide clerical support and perform ad hoc assignments as assigned

Requirements:

  • A Bachelor's degree or above in Corporate Governance or relevant disciplines
  • At least 2 years of company secretarial experience
  • Candidates with student membership of CGI/HKCGI are highly preferred
  • Solid knowledge of the Companies Ordinance and other applicable regulations
  • Experience in database management. Knowledge using Viewpoint and Boardvantage would be an advantage
  • Proficiency in Microsoft Office Suite
  • Good organisation skills, with attention to detail and a high level of accuracy
  • Good command in verbal and written English and Chinese (Putonghua and Cantonese)

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