Manager / Assistant Manager, Company Secretarial

2 days ago

Hong Kong, Central and Western District, Hong Kong SAR China John Swire & Sons (H.K.) Limited Full time
Manager / Assistant Manager, Company Secretarial

Date: 3 Mar 2025

Company: John Swire & Sons (H.K.) Limited

Location: HKSAR, HK

Company Overview:
A highly-diversified and global corporation, the Swire Group's businesses encompass property, aviation, beverages and food chain, as well as marine and trading & industrial activities. Its core businesses are mainly focused in Asia, with its key operations in Hong Kong and the Chinese Mainland.

Position Overview:
John Swire & Sons (H.K.) Limited is inviting candidates to apply for the position of Manager / Assistant Manager, Company Secretarial. The job holder will support the Deputy Company Secretary by providing company secretarial services, including for listed companies, divisional subsidiaries, and outports in various jurisdictions.

Responsibilities:

  • Ensure compliance with all applicable laws and regulations, including the Listing Rules, the Securities and Futures Ordinance, and the Companies Ordinance.
  • Attend to statutory filings, disclosure, and reporting with regulatory bodies. Provide recommendations on the implementation of new workflow as necessary.
  • Implement processes to promote, sustain, and uphold good corporate governance.
  • Maintain secretarial and statutory records, and perform regular reviews of the companies' information database and filing system.
  • Organise board and committee meetings, and follow up on subsequent work and minutes writing.
  • Handle corporate transactions, as well as the formation, winding up, and restructuring of companies to meet business needs.
  • Provide secretarial support to business units in preparing corporate documents, the renewal of aviation services-related licenses, and liaise with external regulators and other stakeholders as needed.
  • Oversee team administration, performance evaluation, and training strategies.
  • Handle ad-hoc assignments as required.

Qualifications:

  • A Bachelor's degree, and be an Associate Member of CGI/HKCGI.
  • At least 8 years of company secretarial experience in sizable listed companies or professional services firms. Candidates with more experience may be considered for Manager.
  • Solid knowledge of the Companies Ordinance, the Listing Rules, the Securities and Futures Ordinance, and other applicable regulations.
  • Good analytical and problem-solving skills, with the ability to multitask and organise multiple tasks concurrently.
  • A proven track record of supervising a compact team, all in the pursuit of cultivating a culture of excellence and robust team commitment.
  • Proficiency in Microsoft Office Suite and Word Processing applications.
  • Excellent communication skills in both written and spoken English and Chinese. Fluent Putonghua is preferred.

Application:
At Swire, we are committed to creating an inclusive and supportive working environment for all our people regardless of their age, gender, gender identity, sexual orientation, relationship, family status, disability, race, ethnicity, nationality, religious or political beliefs. We believe in creating an environment where people feel comfortable at work and are able to realise their full potential.

We offer a competitive package to the right candidate. If you meet the qualifications and are interested in this position, you can send your application by clicking 'Apply Now'. We will contact all shortlisted candidates.

The Swire group is an equal opportunity employer. All applications will be used exclusively for selection purposes and handled confidentially by authorised personnel only. Your application may also be considered for other suitable positions within the Swire group (please indicate clearly on your application if you would not like to be considered for other positions within the group.) Following the data privacy ordinance, all unsuccessful applications will be destroyed after an appropriate time.

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