Executive Office Coordinator

9 hours ago


Hong Kong, Central and Western District, Hong Kong SAR China Corporation Service Company Full time

We are seeking an experienced Executive Office Coordinator to join our team at Corporation Service Company.

Salary: $45,000 - $60,000 per annum

Job Description:

The successful candidate will be responsible for providing high-level administrative support to our management team.

Key Responsibilities:

  • Coordinate internal meetings, including scheduling, venue arrangement, and preparation of meeting materials.
  • Schedule and prepare for quarterly town hall meetings, ensuring smooth execution and coordination with IT and Facility teams.
  • Provide exceptional support to internal and external visitors, including arranging meetings, accommodations, and restaurant bookings.
  • Coordinate office events, such as event booking, setup, and dismantle arrangements.
  • Manage daily mail, scanning, and storage, as well as fax distribution and billing for courier services.
  • Perform other ad hoc tasks related to office administration as assigned.

Requirements:

  • Minimum three years of full-time work experience in office management.
  • Excellent command of both written and spoken English and Chinese.
  • Strong planning, organizing, and interpersonal skills, with the ability to work under pressure and multitask effectively.
  • Proficiency in Microsoft Word and PowerPoint.

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