Executive Support Coordinator

4 days ago

Hong Kong, Central and Western District, Hong Kong SAR China Dorahacks Full time
Job Description

We are seeking a highly organized and detail-oriented Senior Executive Administrator to provide comprehensive support to our executive leadership team. This position requires exceptional multitasking skills, strategic thinking, and professionalism to handle high-level administrative tasks.

Key Responsibilities:
  • Act as the primary point of contact for the executive leader, managing calls, emails, and inquiries on their behalf.
  • Oversee complex calendar management, including scheduling meetings, prioritizing tasks, and coordinating urgent matters.
  • Draft, edit, and prepare executive-level reports, presentations, and correspondence.
Meeting and Event Coordination:
  • Plan and coordinate high-level meetings, including agenda preparation, note-taking, and follow-up on action items.
  • Organize and manage logistics for company events, conferences, and executive meetings.
  • Assist in planning strategic annual meetings and other key company events.
Travel and Expense Management:
  • Arrange domestic and international travel, including flights, hotels, visas, and itineraries, ensuring smooth and efficient trips.
  • Handle expense reporting and reimbursement processes accurately and efficiently.
Legal and Documentation Support:
  • Assist in reviewing, organizing, and managing contracts, agreements, and other legal documents to ensure accuracy and compliance.
  • Collaborate with the legal team to support executive-related legal matters.
  • Maintain confidentiality and ensure proper documentation and filing of sensitive legal and corporate materials.
Administrative Optimization:
  • Manage and maintain critical company documents, ensuring security and accessibility.
  • Optimize administrative processes to enhance overall efficiency.
  • Monitor and manage procurement of office supplies and resources, ensuring seamless daily operations.
Crisis Management and Special Assignments:
  • Assist executives in handling urgent or unforeseen situations by providing quick and effective solutions.
  • Support high-priority projects and ensure timely execution of critical tasks.
Qualifications:

Bachelor's degree in Law, Business Administration, or related field (a Master's degree is a plus). Minimum of 5 years of experience in an executive assistant or senior administrative role supporting C-suite executives. Demonstrated experience in handling confidential information with discretion.

Salary:

$80,000 - $110,000 per year based on location.

Benefits:

Professional Growth Opportunities: Develop your skills and knowledge in administration, leadership, and project management.

Collaborative Work Environment: Join a dynamic team of professionals who value teamwork, innovation, and results-driven approaches.

Competitive Salary and Benefits: Enjoy a rewarding compensation package that includes a competitive salary, comprehensive benefits, and opportunities for professional growth.

  • Strategic Support Coordinator

    4 weeks ago

    Hong Kong, Central and Western District, Hong Kong SAR China Global Executive Consultants Ltd. Full time

    Job OverviewGlobal Executive Consultants Ltd. is seeking an accomplished Strategic Support Coordinator to fill a key position in our team.

  • Senior Executive Support Specialist for CEO

    2 weeks ago

    Hong Kong, Central and Western District, Hong Kong SAR China Executive Access Full time

    At Executive Access, we are seeking a highly skilled and experienced Senior Executive Support Specialist to join our team. As the right-hand person to our CEO, you will be responsible for providing exceptional administrative support, ensuring seamless day-to-day operations.We estimate an attractive salary in the range of $80,000 - $120,000 per year,...

  • Executive Office Coordinator

    4 weeks ago

    Hong Kong, Central and Western District, Hong Kong SAR China Corporation Service Company Full time

    We are seeking an experienced Executive Office Coordinator to join our team at Corporation Service Company.Salary: $45,000 - $60,000 per annumJob Description:The successful candidate will be responsible for providing high-level administrative support to our management team.Key Responsibilities:Coordinate internal meetings, including scheduling, venue...

  • Administrative Support Coordinator

    3 weeks ago

    Hong Kong, Central and Western District, Hong Kong SAR China King Deux Search & Consulting Full time

    About Your RoleWe are seeking a highly skilled and organized Administrative Support Coordinator to join our leadership team at King Deux Search & Consulting. As an Administrative Support Coordinator, you will provide comprehensive support to our leaders, ensuring the smooth operation of our business. Your primary responsibilities will include managing...

  • Marketing Executive

    4 weeks ago

    Hong Kong, Central and Western District, Hong Kong SAR China Global Executive Consultants Ltd. Full time

    We are seeking a high-caliber Marketing Executive to join our team at Global Executive Consultants Ltd. in Hong Kong.Job Description:This role involves developing and executing marketing activities, working closely with external partners, and executing marketing plans and campaigns to build the brand. Key responsibilities include organizing marketing...

  • Executive Coordinator

    4 weeks ago

    Hong Kong, Central and Western District, Hong Kong SAR China China Mobile International Limited Full time

    ResponsibilitiesDevelop and maintain effective communication channels with China Mobile Group to ensure seamless coordination and policy implementation.Oversee the creation and dissemination of the corporate newsletter in both Simplified Chinese and English.Conduct data analysis and generate reports for Executive Office review and management...

  • Executive Support Professional

    6 days ago

    Hong Kong, Central and Western District, Hong Kong SAR China Dorahacks Full time

    Job Title: Executive Support ProfessionalDorahacks is seeking a highly organized and detail-oriented Senior Executive Administrator to provide comprehensive support to our executive leadership team. The ideal candidate will thrive in a fast-paced, confidential environment, acting as a reliable partner to the executive team.About the Role:This is an...

  • Global Marketing Coordinator

    4 weeks ago

    Hong Kong, Central and Western District, Hong Kong SAR China Global Executive Consultants Ltd. Full time

    We are seeking a skilled Marketing Executive to support our team at Global Executive Consultants Ltd. Our ideal candidate will have experience in marketing activations across various channels, strong coordination and communication skills, and proficiency in copywriting, translation, and visual adaptation. Key Responsibilities:Support the team on full...

  • Senior Executive Support Specialist

    3 weeks ago

    Hong Kong, Central and Western District, Hong Kong SAR China Prudential plc Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Executive Support Specialist to join our team at Prudential plc. This is a fantastic opportunity for a dedicated and organized individual to provide comprehensive administrative support to senior management.About the RoleThe ideal candidate will have a strong background in executive...

  • Sales Coordinator Executive

    3 weeks ago

    Hong Kong, Central and Western District, Hong Kong SAR China Eternity Consultants (HK) Limited Full time

    Job TitleSales Coordinator ExecutiveAbout the RoleWe are seeking a highly skilled and experienced Sales Coordinator Executive to join our team at Eternity Consultants (HK) Limited. The successful candidate will be responsible for coordinating sales activities, managing orders, and negotiating delivery schedules with suppliers and...

  • Executive Training Coordinator

    3 weeks ago

    Hong Kong, Central and Western District, Hong Kong SAR China Sun Life Full time

    Job SummaryWe are seeking an Executive Training Coordinator to join our team at Sun Life. This role will focus on developing and implementing professional training programs to drive performance behavior, enhance productivity, and uplift management competency.About the RoleThe Executive Training Coordinator will assist in designing client-centric programs,...

  • Executive Support Specialist

    4 weeks ago

    Hong Kong, Central and Western District, Hong Kong SAR China 00541 Citibank (Hong Kong) Limited Full time

    The Senior Executive Assistant plays a vital role in supporting senior management by handling correspondence, managing calendars, and coordinating appointments and meetings. Key responsibilities include:Providing administrative support to senior management, including managing calendars and coordinating appointments and meetings.Preparing and reviewing...

  • Executive Support Associate

    3 weeks ago

    Hong Kong, Central and Western District, Hong Kong SAR China Konew FinTech Corporation Limited Full time

    About the RoleWe are seeking a highly skilled and organized Executive Support Associate to provide comprehensive support to our Senior Executive. As a key member of our team, you will be responsible for managing complex schedules, coordinating meetings and events, and ensuring seamless communication with internal and external stakeholders.Job DescriptionKey...

  • Executive Support Specialist

    4 weeks ago

    Hong Kong, Central and Western District, Hong Kong SAR China King Deux Search & Consulting Full time

    At King Deux Search & Consulting, we are committed to finding exceptional talent solutions across financial services and commerce.We offer bespoke support for our clients, providing comprehensive assistance in various business responsibilities.This role requires a highly organized and skilled Executive Assistant to provide top-level support to the CEO of a...

  • Executive Support Specialist

    4 weeks ago

    Hong Kong, Central and Western District, Hong Kong SAR China King Deux Search & Consulting Full time

    Senior Executive Assistant OpportunityWe are seeking a highly skilled and experienced Senior Executive Assistant to provide comprehensive support to our senior management team.The ideal candidate will have a strong background in executive-level administration, excellent communication skills, and the ability to work effectively in a fast-paced environment.The...

  • Executive Housekeeping Coordinator

    4 weeks ago

    Hong Kong, Central and Western District, Hong Kong SAR China Marriott International Full time

    Job SummaryWe are seeking an Executive Housekeeping Coordinator to join our team at Marriott International. In this role, you will be responsible for ensuring the highest level of cleanliness and quality standards in our guest rooms and public areas.

  • Business Support Executive

    3 weeks ago

    Hong Kong, Central and Western District, Hong Kong SAR China Link Compliance Full time

    Are you an exceptional organizer and administrator seeking a challenging role in Hong Kong? Link Compliance is looking for a highly skilled Business Support Executive to join our team. As a key member of our staff, you will provide top-notch support to our CEO, handling various responsibilities that require discretion, attention to detail, and excellent...

  • Senior Support Professional for Senior Executive

    4 weeks ago

    Hong Kong, Central and Western District, Hong Kong SAR China HSBC Full time

    HSBC Life is a world-class institution dedicated to delivering on promises made by its clients. As an Executive Assistant, you will play a pivotal role in supporting the senior executive with global and regional accountabilities.We are seeking a high-calibre professional to join our team as a Senior Support Professional for Senior Executive. In this role,...

  • Executive Office Support Specialist

    2 months ago

    Hong Kong, Central and Western District, Hong Kong SAR China Goldman Sachs Full time

    The role offers a unique opportunity to provide high-level administrative support to our Executive Office team in Hong Kong. As a proactive and organized individual, you will be responsible for coordinating complex meetings, managing calendars, and ensuring seamless communication with senior business leaders.Key ResponsibilitiesProvide administrative support...

  • Executive Support Specialist

    4 weeks ago

    Hong Kong, Central and Western District, Hong Kong SAR China Sleek Full time

    About SleekSleek operates 3 business segments: Corporate Secretary, Accounting & Bookkeeping, and Business banking. Our goal is to be a force for good and create a diverse, inclusive environment.We're committed to creating a positive work environment and fostering personal growth in our proudly certified B Corp. We have a mission to make a positive impact on...