Order Administration Specialist

4 days ago


kwun tong, Hong Kong SAR China JPC Corporation Full time

Job Description:

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  • We are looking for a highly skilled SALES ADMINISTRATOR to join our team.
  • The successful candidate will be responsible for processing orders from contract preparation through to shipment and receipt of supplier documentation.
  • This includes managing the entire contract administration process, from receiving an order confirmation to settlement.
  • The ideal candidate will have experience in handling order administration for trading houses or equivalent.
  • Familiarity with Steel/Metals/Commodities is a significant advantage.
  • Fluent spoken Mandarin is a must, along with good working levels of written and spoken Chinese and English.
  • Experience in shipping documents, particularly L/Cs, is also required.

Key Responsibilities:

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  • Process orders from contract preparation through to shipment and receipt of supplier documentation
  • Manage the entire contract administration process, from receiving an order confirmation to settlement
  • Prepare sales and purchase contracts
  • Issue L/Cs and amendments
  • Issue shipping instructions to suppliers
  • Deliver sales/purchase contracts after every booking
  • Follow-up shipment and documents from suppliers
  • Prepare shipping/banking documents in conformity with L/Cs and/or Sales Contracts
  • Follow-up with banks/customers/overseas offices to ensure documents are properly handled

Requirements:

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  • Tertiary education
  • At least 3 years of experience in order administration for trading houses or equivalent
  • Steel/Metals/Commodities experience is a plus
  • Fluent spoken Mandarin is a must
  • Good working levels of written and spoken Chinese and English
  • Experience in shipping documents, particularly L/Cs


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