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Senior Executive Assistant

2 months ago

Hong Kong, Central and Western District, Hong Kong SAR China HSBC Full time

Discover a career that stands out.

At HSBC, we offer a unique opportunity to develop your professional skills in a dynamic environment. Our organization is dedicated to fostering talent and providing pathways for growth, whether you aim for leadership roles or wish to explore new directions in your career.

HSBC Life is a premier institution specializing in Insurance, integrated within a leading global banking framework. Our mission revolves around supporting individuals and fulfilling the commitments made through our diverse range of life insurance products and services across the Asia-Pacific region.

We pride ourselves on creating an innovative workplace that empowers our employees to thrive in a rapidly growing business segment. Our high-performing team is encouraged to enhance their skills and seek new experiences, maximizing their potential within HSBC.

We are committed to improving efficiency in our operations. By leveraging cutting-edge data and technology solutions, we strive to deliver significant results for our clients. The protection we provide not only impacts individual lives but also contributes to a healthier, more productive future for our clients.

We are currently in search of a distinguished professional to fulfill the role of Executive Assistant.

Key Responsibilities

  • Deliver comprehensive secretarial support to senior executives with both Global and Regional responsibilities.
  • Manage intricate schedules, resolve conflicts, coordinate activities, events, resources, and meetings while engaging with internal and external stakeholders.
  • Organize and facilitate team meetings, ensuring that team records and management information are current.
  • Oversee email correspondence management.
  • Arrange travel and accommodations, coordinating itineraries, managing expenses, and processing complex visa applications while adhering to policy and maintaining cost control.
  • Screen visitors and telephone calls, handling internal and external communications effectively.
  • Execute ad hoc tasks as necessary, efficiently managing a substantial workload without compromising quality.
  • Uphold HSBC's internal control standards, implement Group Compliance Policy, and maintain awareness of operational risks to minimize their occurrence.

Requirements

  • A minimum of Form 5 graduation or equivalent, preferably with relevant work experience.
  • Strong interpersonal skills and numerical aptitude.
  • A professional telephone demeanor and fluency in spoken English and Cantonese is desirable.
  • Proficient in PC applications including Outlook, Word, Excel, PowerPoint, and core HSBC approval systems.
  • Ability to adapt to various work procedures and operational guidelines.
  • Excellent attention to detail with the capacity to prioritize tasks and work effectively under pressure.
  • Strong organizational and coordination abilities.