Executive Assistant to Senior Management

1 week ago

Hong Kong, Central and Western District, Hong Kong SAR China 00541 Citibank (Hong Kong) Limited Full time

The Senior Executive Assistant plays a vital role in supporting senior management by handling correspondence, managing calendars, and coordinating appointments, meetings, and conference calls. This position requires a high level of administrative expertise, strong communication skills, and the ability to work independently with minimal supervision.

Key Responsibilities:
  • Provide administrative support to senior management, including managing calendars, coordinating travel arrangements, and preparing correspondence.
  • Coordinate meetings, appointments, and conference calls, ensuring seamless execution and follow-up.
  • Prepare and review materials for meetings, presentations, and reports, ensuring accuracy and attention to detail.
  • Assist with the creation and modification of documents, spreadsheets, and presentations, using Microsoft Office tools.
  • Coordinate travel arrangements, prepare itineraries, and distribute schedules and agendas.
  • Process expense reports, reconcile accounts, and track expenses through the Travel and Entertainment Expense system.
  • Order supplies, process invoices, and manage procurement through the Procure to Pay system.
  • Process and follow up on virtual requests, ensuring timely completion and resolution.
  • Assist with ad-hoc reports and special projects as needed, demonstrating flexibility and adaptability.
  • Train, coach, or guide other administrative staff when required, promoting knowledge sharing and development.
Qualifications:
  • Previous office administration experience, preferably in a large and complex financial services organization.
  • Highly proficient in Microsoft Office, with strong skills in Word, Excel, and PowerPoint.
  • Excellent written and verbal communication skills, with the ability to communicate effectively with senior management and other stakeholders.
  • Demonstrated ability to quickly gain command of new systems and technologies.
  • Self-motivated, detail-oriented, and able to work independently with minimal supervision.
Education:
  • Bachelor's/University degree or equivalent experience.

Citi is an equal opportunity and affirmative action employer. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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