Office Administrator Professional

12 hours ago

Hong Kong, Central and Western District, Hong Kong SAR China PIMCO Full time

PIMCO is a globally recognized leader in active fixed income, renowned for its expertise across public and private markets. Leveraging decades of experience navigating complex debt markets, the company invests its clients' capital across a range of fixed income and credit opportunities.

The company's flexible capital base and deep relationships with issuers have enabled it to become one of the world's largest providers of traditional and non-traditional solutions for companies seeking financing and investors looking for strong risk-adjusted returns.

Since 1971, PIMCO's people have shaped the organization through a high-performance inclusive culture that celebrates diverse thinking. The company invests in its employees and strives to imprint its CORE values of Collaboration, Openness, Responsibility, and Excellence.

PIMCO believes each employee is essential to helping others succeed, leading to recognition as an innovator, industry thought leader, and trusted advisor to clients.

This Administrative Assistant role will support multi-function teams (approximately 15 employees) in the Hong Kong admin team. The successful candidate will be responsible for coordinating and scheduling internal/external meetings, maintaining calendars, and ensuring the global PIMCO calendars and local calendars are consistent.

Scheduling Client Meetings in global offices is another critical aspect of this role, which involves coordinating with assistants in global offices to facilitate smooth meeting setup and execution. Preparation of travel agendas and meeting materials is also required.

Visionary thinkers who can video/audio conference among global offices are ideal candidates for this position. Travel and hotel booking responsibilities include adhering to the company's travel policy and ensuring hotels within budget are booked. Flight and hotel arrangements for the team, ground transportation, and preparation of travel itineraries are also part of this role.

Responsibilities also include processing expense reports through the Concur system, monitoring and tracking managers' expenses until reimbursement, reconciling monthly credit card statements, filing and organizing administrative paperwork, and invoicing.

Candidates should possess excellent organizational skills, effective time management, attention to detail, computer literacy, and above-average interpersonal communication skills. Demonstrating the ability to work effectively with others, proficiency with technological tools, a focus on specific goals, personal accountability, and a sense of urgency for achieving results are all essential qualities.

Fostering a sense of teamwork and assisting others when needed/required are key aspects of this role. In addition, strong written and verbal communication skills, exceptional organizational and program management skills, including the ability to manage multiple ongoing initiatives, are highly valued.

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