Administrative Assistant

7 days ago


Hong Kong, Central and Western District, Hong Kong SAR China Coller Capital Full time

KEY PURPOSE:

To provide general administrative assistance to the Hong Kong team at Coller Capital.

KEY TASKS AND RESPONSIBILITIES:

  • Working with the firm's team members to ensure that business life is immaculately organised.
  • Arranging meetings, lunches, etc. Responding to meeting requests in a timely manner, ensuring appropriate materials are prepared ahead of meetings.
  • Monitoring daily inbound and outbound emails on a timely basis to ensure that all communication is dealt with promptly.
  • Handling email and telephone communication and being able to sort and prioritise according to importance.
  • Ability to spot 'stress points' and arranging calendar accordingly to ensure efficient management of individuals' time.
  • Confidence to ask questions where briefs/instructions are unclear.
  • Dealing with confidential matters with a very high level of professionalism, discretion, and confidentiality.
  • Complete expense claims in a timely manner.
  • Providing ad-hoc administrative support to other teams and EA coverage where required.
  • Maintain departmental databases including Salesforce.
  • Prepare and bind investor presentations.

EXPERIENCE AND SKILLS:

ESSENTIAL

  • Strong Microsoft Office skills including Word, Outlook, PowerPoint, and Excel.
  • Previous experience providing administrative support to senior executives.
  • Excellent English written and oral communication skills.
  • Excellent organisational skills with strong attention to detail.
  • Previous experience in financial services.
  • Fluency in an Asian language would be an advantage.

DESIRABLE

  • Databases: Salesforce and Cvent.

COMPETENCIES (key behaviours):

  • Quick grasp of needs and concepts.
  • Ability to work under pressure and multitask.
  • Efficient and able to prioritise effectively.
  • Takes responsibility for tasks to completion.
  • Strong work ethic - hardworking, enthusiastic individual with a very positive attitude.
  • Team-player, willing to help colleagues on ad hoc tasks.
  • Self-starter, able to take the initiative and work independently.
  • Very high level of discretion and professionalism.
  • Flexible and proactive approach.
  • Ability to deal with ambiguity and to manage challenging stakeholders.

Coller Capital is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We consider qualified applicants without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We are dedicated to complying with all applicable laws of the respective jurisdiction in which we operate.

Please let us know if we can make any reasonable adjustments at interview in order to fully support and promote your talent.

#J-18808-Ljbffr

  • Hong Kong, Central and Western District, Hong Kong SAR China Centre for Oncology and Immunology Full time

    Job OverviewThe Centre for Oncology and Immunology is seeking a highly motivated and organized Clerk I/II to join its Administration and Operations team. As an integral member of the team, you will provide general administrative and clerical support, assist in research administration, and contribute to various tasks that drive the success of our...


  • Hong Kong, Central and Western District, Hong Kong SAR China Chu Hai College of Higher Education Full time

    Job HighlightsA bachelor degree or aboveBe a good team member with good communication skillsProficiency in written and spoken English and ChinesePosition: Administrative AssistantDepartment: Student Admissions and Administration Office (SAAO)Responsibilities:Assist in all hall management matters;Provide administrative support to student activities, student...


  • Hong Kong, Central and Western District, Hong Kong SAR China Chu Hai College of Higher Education Full time

    Job Highlights A bachelor degree or above Be a good team member with good communication skills Proficiency in written and spoken English and Chinese Position: Administrative AssistantDepartment: Student Admissions and Administration Office (SAAO) Responsibilities: Assist in all hall management matters; Provide administrative support to student activities,...


  • Hong Kong, Central and Western District, Hong Kong SAR China Chu Hai College of Higher Education Full time

    Job HighlightsWe are seeking a highly organized and communicative Administrative Assistant to join our Student Admissions and Administration Office (SAAO) team at Chu Hai College of Higher Education.The ideal candidate will possess a bachelor degree or above, have good team member skills with excellent communication abilities, and be proficient in written...


  • Hong Kong, Central and Western District, Hong Kong SAR China Hong Kong Sports Institute Full time

    THE JOBReporting to the Assistant High Performance Administration Manager and Head Coach, the Administrative Assistant will be responsible for the following duties:To provide administrative support to the respective Elite Coaching Department;To communicate with coaches, athletes, NSAs, internal departments and outside organizations on the coordination and...


  • Hong Kong, Central and Western District, Hong Kong SAR China looking for a new job in duba Full time

    Job Details: Location: Kai Tak Working hour: 0845 - 17:45 1 year contract period, renewable Major duties: Perform central administrative support for the team in a professional manner, including managing fixed assets, coordinating the budget, procuring office supplies and stationery, handling telephone bills and miscellaneous items, and providing...


  • Hong Kong, Central and Western District, Hong Kong SAR China Avature Full time

    We are a global technology powerhouse, ranked #248 in the Fortune Global 500. Our vision is to deliver Smarter Technology for All.Our team of experts supports corporate governance and administrative functions, providing valuable opportunities to learn and grow.We are seeking an Administrative Assistant to join our company secretarial team. The successful...


  • Hong Kong, Central and Western District, Hong Kong SAR China AIA Hong Kong and Macau Part time

    Administrative Assistant and Marketing Assistant (Part-time)AIA Hong Kong & Macau is part of the AIA Group Limited, the largest independent publicly listed pan-Asian life insurance group. With a focus on helping people live longer, healthier, and better lives, AIA offers a range of life insurance, accident and health insurance, and savings plans. The company...


  • Hong Kong, Central and Western District, Hong Kong SAR China Hong Kong Sports Institute Full time

    THE JOBReporting to Senior Sports Physiotherapist, the Administrative Assistant will be responsible for the following duties:To manage counter work as receptionist, assist in the appointment booking, handle telephone enquiry;To carry out general clerical duties that includes filing, data entry, statistics and record keeping;To assist in procurement and...


  • Hong Kong, Central and Western District, Hong Kong SAR China AIA International Limited. Full time

    At AIA we've started an exciting movement to create a healthier, more sustainable future for everyone. It's about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030. And to get there, we need...


  • Hong Kong, Central and Western District, Hong Kong SAR China Bank Of China (Hong Kong) Limited Full time

    Responsibilities: Responsible for the administrative work and documentation of the department Handle overall file management and office equipment maintenance of the department according to the Bank's policies Provide administrative services and support to matters related to the Board of Directors and committees including logistics arrangement for...


  • Hong Kong, Central and Western District, Hong Kong SAR China Growing IQ Part time

    3 weeks ago Be among the first 25 applicantsDirect message the job poster from Growing IQGrowing IQ is a math-centric enrichment program for Pre-Kindergarten to 5th grade students that focuses on collaborative and sensory-rich learning experiences to empower children in their mathematical journey. Our goal is to create enthusiastic problem-solvers, big...


  • Hong Kong, Central and Western District, Hong Kong SAR China Harvest Personnel Agency Full time

    We are looking for a highly skilled and experienced Administrative Assistant Manager to join our team at Harvest Personnel Agency.About the Role:The successful candidate will be responsible for managing office administrative works including office and facilities management, procurement of office supplies, filing of documents, and so forth.He/she will also...


  • Hong Kong, Central and Western District, Hong Kong SAR China Eureka Language Services Limited Full time

    We are seeking a dedicated and efficient Front Desk and Administrative Assistant to join our team at Eureka Language Services Limited.Responsibilities and RequirementsProvide exceptional customer service and handle reception-related tasks.Perform administrative duties, such as data entry, document scanning, and filing.Assist in office administration...


  • Hong Kong, Central and Western District, Hong Kong SAR China HONG KONG SPORTS INSTITUTE LIMITED Part time

    Key ResponsibilitiesTo assist the Assistant Procurement Manager in the procurement process, ensuring timely and efficient delivery of goods and services.To provide administrative support, including data entry, document preparation, and record-keeping.To perform other duties as assigned by the supervisor, such as special projects and ad-hoc tasks.


  • Hong Kong, Central and Western District, Hong Kong SAR China HONG KONG SPORTS INSTITUTE LIMITED Part time

    THE JOBTo assist the Assistant Procurement Manager to carry out procurement process;To assist in procurement administration work;To perform any other appropriate duties as assigned by the supervisor.THE REQUIREMENTSApplicants should have minimum of 5 passes in HKCEE or 5 HKDSE subjects with at least Level 2 or equivalent, including English, Chinese and...


  • Hong Kong, Central and Western District, Hong Kong SAR China Hong Kong Exchanges and Clearing Limited Full time

    Company Introduction: We're home to Asia's most dynamic and vibrant capital markets. Connecting capital, ideas, inspiration and innovation for deeper, more diverse and liquid global capital markets; providing greater choice and opportunity for our customers, each and every day. HKEX is a purpose-driven company. Our commitment to the long-term development...


  • Hong Kong, Central and Western District, Hong Kong SAR China Job-Hunter Full time

    About Job-HunterWe are a group of companies with diverse interests in real estate, hotels, and fashion. Our success lies in our ability to adapt and innovate. As an Administrative Operations Assistant, you will play a key role in ensuring the day-to-day activities run smoothly. Key TasksManage office documents efficiently, including scanning, sorting,...


  • Hong Kong, Central and Western District, Hong Kong SAR China Yuanta Securities Full time

    Our TeamWe are a dynamic team at Yuanta Securities, dedicated to providing exceptional service to our clients. As a Administrative Assistant - Accounting, you will play a key role in supporting our accounting team. You will be responsible for providing administrative support, including data entry, bookkeeping, and report preparation. If you are looking for a...


  • Hong Kong, Central and Western District, Hong Kong SAR China DKSH Group Full time

    Job OverviewThe role of Sales Administration Assistant within the DKSH Group involves providing administrative support to the tender team, ensuring efficient coordination and communication with clients throughout the tender process. This includes managing high volumes of tenders, quotations, correspondences, and tender maintenance with key stakeholders such...