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Administrative Assistant

2 weeks ago

Hong Kong, Central and Western District, Hong Kong SAR China looking for a new job in duba Full time

Job Details:

  • Location: Kai Tak
  • Working hour: 0845 - 17:45
  • 1 year contract period, renewable

Major duties:

  • Perform central administrative support for the team in a professional manner, including managing fixed assets, coordinating the budget, procuring office supplies and stationery, handling telephone bills and miscellaneous items, and providing appropriate assistance to projects, workshops, events and parties.
  • Plan, organize and coordinate overseas travel arrangements including liaising with travel agents and hotels.
  • Assist in organizing internal and external meetings, conferences, events and functions as necessary.
  • Undertake duties in full compliance with company policies such as issuing purchase orders and processing payments in SAP, and managing staff claims in coordination with Financial Control.
  • Work closely with colleagues and external counterparts, taking on administrative roles such as Group IT ITSA, Centre Admin User Group Representative and Leave Administrator.
  • Maintain an effective and efficient filing system while properly handling sensitive and confidential information.
  • Back up the Secretary to the Group Development Director.
  • Perform any related duties as assigned by supervisor as needed.

Requirements:

  • Diploma in Business Studies or equivalent, with at least 5 passes in HKCEE, including English (Syllabus B).
  • A minimum of three years of relevant work experience.
  • Proficient in both spoken and written Chinese and English.
  • Skilled in using MS Office applications (i.e., Word, Excel, Power Apps, and PowerPoint).
  • Strong administrative skills and organizational abilities; able to work independently and under pressure.
  • Results-oriented, self-directed, and capable of managing multiple tasks and deadlines effectively.
  • A pleasant, proactive, and mature character with strong interpersonal and communication skills, able to develop and maintain good relationships with internal and external parties.
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