Senior Executive Assistant
2 weeks ago
Centre for Oncology and Immunology Limited
Hong Kong SAR
On-site Full Time 3 - 5 Year Associate
Job Description:
Applications are invited for appointment as Senior Executive Assistant (Ref: H03/2023/14), to commence as soon as possible, on a fixed-term basis, with the possibility of renewal subject to satisfactory performance and mutual agreement.
The Appointee is expected to:
- Public Relations/ Marketing (40%)
- Maintain the Centre's official website by updating the content regularly to ensure the site looks professional;
- Manage the Centre's social media channels (LinkedIn & Facebook) and maintain a regular posting schedule to build connections with the audience base;
- Implement digital marketing campaigns, including email marketing and social media advertising to raise the profile and enhance the reputation of the Centre;
- Compile and produce content for both online (social media platforms, websites) and offline communication materials for internal and external consumption;
- Collaborate closely with different research teams to develop engaging content related to the scientific activities of our researchers;
- Consolidate reports based on the PR activities of the year.
- Event Planning (30%)
- Plan and execute a variety of company events, including symposiums, seminars, external guest visits, etc.;
- Provide a full range of support on event management, including organization, communication, logistics coordination among event teams, on-site assistance, and catering;
- Assist in developing a range of event strategies to maximize the event's reach and drive attendance;
- Maintain positive relationships with industry sponsors and provide regular updates to different stakeholders.
- Administrative/ Secretarial Tasks (30%)
- Assist in a full spectrum of secretarial, administrative, and clerical support to senior management whilst maintaining confidentiality of sensitive information;
- Coordinate and schedule various operational meetings; maintain and coordinate senior management's calendar; prepare, record, and disseminate the calendar of events;
- Serve as a resource to communicate and collaborate with a variety of internal and external parties, including secretaries of senior management, government/industry partners to exchange information, resolve issues or concerns, and coordinate activities;
- Coordinate travel arrangements such as flight itineraries, hotel bookings, and accommodation for the management team as well as for special guests.
Qualifications and skills:
Applicants should possess a bachelor's degree in communications, marketing, public relations, English studies, or a related field, preferably with more than 3 years of relevant experience in a university/research centre setting with secretarial, content development, and event management exposure. They should have an excellent command of written and spoken English and strong communication skills, be a team player, self-motivated, organized, detail-minded, hardworking, willing to learn new techniques, and able to work well in a multidisciplinary team. Prior experience in international communication across different cultures will be a merit.
The appointee shall work in Hong Kong Science and Technology Park.
A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.
How to apply
Applicants should submit their up-to-date C.V. and research publication list (where applicable), quoting the job reference number, with information on current/expected remuneration and availability, to career@coinno.hk.
Review of applications will commence as soon as possible and continue until the posts are filled.
The personal data provided in your application process will be used for recruitment and other employment-related purposes. The personal data may be transferred and disclosed to, and used by HKU Innovation Holdings Limited and The University of Hong Kong for the above purposes.
We are an equal opportunities employer and welcome applications from all qualified candidates.
Additional InformationJob LevelAssociate
Publish Date10/01/2025
Job Ref. No.H03/2023/14
Biotechnology / Chemicals / Testing / Laboratory
Job FunctionBusiness Development
Executive Assistant / Receptionist / Secretary
Company OverviewDigestive malignancies, including gastric, colorectal, liver, and esophageal cancers as well as leukemias and lymphomas, are major health burdens in Asian countries. Today, gastrointestinal and liver cancers are becoming more common across Asia due to population aging, growth, and a rise in risk factors ranging from oncogenic pathogen infections to increased smoking and obesity. Under the auspices of the InnoHK initiative, the Centre for Oncology and Immunology aims to harness the power of biotechnology to develop innovative therapies to combat these hard-to-treat malignancies and bring hope to millions of cancer patients around the world. The Centre for Oncology and Immunology is co-led by Professor Tak MAK and Professor Suet-yi LEUNG of the Department of Pathology at HKUMed in discovering novel therapies in cancer treatment. The Centre's research team comprises globally renowned researchers who bring with them a wealth of complementary expertise and experience in oncology research, technology adoption, and commercialization. Individually, their research programs have led to major breakthroughs, including the devising of immunotherapy and checkpoint inhibition strategies that have been adopted as anti-cancer treatments, the establishment of next-generation organoid-based cell models for precision oncology, and the development of a diagnostic test for Lynch Syndrome (hereditary colon cancer). The Centre will employ novel functional screens as well as genomic and proteomic techniques to identify novel "druggable" cancer targets. Leveraging the translational and clinical trial expertise of its lead scientists, the Centre will establish a number of advanced technical platforms to facilitate its overall goal of bringing candidate drugs and novel immunotherapy approaches into clinics. Success in this venture will address pressing unmet medical needs and establish Hong Kong as a leading hub of innovative anti-cancer and immuno-oncology drug development.
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