Executive Assistant

3 weeks ago

Hong Kong Island, Hong Kong SAR China Charlotte Frank Full time

We are seeking a high-level 1:1 Executive Assistant for a senior executive at a reputable firm in finance. The ideal candidate will thrive in a fast-paced environment, excel under pressure, and have experience supporting senior executives.

Responsibilities

  • Provide high-level support to help executives focus on their priorities.
  • Manage the executive's calendar, including extensive scheduling of meetings, conferences, and travel.
  • Arrange complex travel plans for air and ground transportation online.
  • Handle phone calls, screen contacts, and take messages as needed.
  • Book meeting rooms and offices for visiting executives.
  • Prepare expense reports by gathering receipts and invoices.
  • Assist with personal tasks to help streamline the executive's daily activities (e.g., restaurant reservations, tracking insurance claims).

Qualifications

  • 8-10+ years of experience as an Executive Assistant in a professional services setting.
  • Experience in the Financial Services industry is preferred.
  • Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint).
  • Ability to multitask in a fast-paced environment, work under pressure, and think critically while maintaining accuracy.
  • Excellent English communication skills, both written and verbal.
  • Strong interpersonal skills, creativity, good judgment, and professionalism.

Job Code: WY/54890

Employment type: Full-time

Job function: Administrative

Industries: Financial Services and Venture Capital and Private Equity Principals

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