Executive Assistant

7 days ago

Hong Kong, Central and Western District, Hong Kong SAR China Mapped Full time
Executive Assistant (Based in Hong Kong) - Leading Private Equity Firm

Our client is a leading global private equity firm with over $150 billion of assets under its management. They partner with exceptional management teams to build transformative businesses across a diverse range of industries such as technology, healthcare, and financial services. With a focus on operational excellence and value creation, our client empowers its portfolio companies to achieve sustainable growth and deliver superior returns to its investors.

Job Summary:

The Executive Assistant will play a crucial support role in the firm, enhancing the effectiveness of their professionals and the overall firm. The ideal candidate will utilise their judgment, discretion, initiative, and organisational skills to manage a wide range of administrative and support tasks which includes complex calendaring of 4-5 board directors, travel arrangements, board meeting logistics, and collaborate closely with team members in order to address potential issues with a sense of urgency and professionalism.

Key Responsibilities:

  • Provide extensive administrative support through heavy calendaring, coordinating communications, travel arrangements, and expense reimbursements for 4-5 executive members.
  • Prepare confidential and sensitive documents with discretion and accuracy.
  • Meeting Coordination to plan, prepare, oversee, and execute logistics for meetings.
  • Align work to support team goals and collaborate effectively with the team.
  • Anticipate, research, and address potential issues and needs proactively to achieve issue resolution.
  • Listen to team members' needs, respond and adapt, and build relationships of trust across diverse teams.
  • Assist with various special projects operationally as and when required.

Job Requirements:

  • Minimum of 8-10 years of relevant administrative experience as an Executive Assistant in the private equity/financial services industry.
  • Mastery of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and SAP Concur.
  • Clear, concise, and accurate communication skills.
  • Demonstrated integrity and discretion with high attention to detail, ability to multitask, and work resourcefully in a fast-paced environment.
  • Exceptional organisational and time management skills with the ability to set and achieve priorities amidst frequent status changes.
  • Strong partnering, rapport-building, and relationship management abilities.
  • Ability to balance teamwork with self-direction and initiative to solve problems and deliver results.
  • Positive attitude and capability to work independently as well as part of a team.

The successful candidate for this position will have the opportunity to join a dynamic and expansive multinational finance setting. You will be pushed to exceed your comfort zone with the abundant prospect for professional advancement and personal growth and will have the unique chance to network with prominent investors, clients, and external stakeholders.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By submitting your application, you give us permission to store and use your data for recruitment purposes in accordance with our privacy policy.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Financial Services, Venture Capital and Private Equity Principals, and Investment Management

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