Assistant Manager, Facilities Management

6 months ago

Hong Kong, Hong Kong SAR China FWD Life Insurance Corporation Full time

About FWD Group

FWD Group is a pan-Asian life insurance business with more than 11 million customers across 10 markets, including some of the fastest-growing insurance markets in the world. FWD reached its 10-year anniversary in 2023. The company is focused on making the insurance journey simpler, faster and smoother, with innovative propositions and easy-to-understand products, supported by digital technology. Through this customer-led approach, FWD is committed to changing the way people feel about insurance. Visit

The Job

Assist to provide professional standard of facilities management (FM) including procurement/ contractual and leasing matters from Corporate Real Estate and Services (CRES) aspects of office and customer facing premises with cost effectiveness and operational efficiency Workplace management with smooth communication with different levels of stakeholders and outsourced vendors in delivering space planning solutions under a risk-free environment Support office administration, for example mailing, business registration Assist to procure FM services including vendor sourcing, raise purchase order, onboarding in compliance with internal procurement policy & procedure Premises and carpark lease administration, contract review and clearance seeking from internal teams, regular rental reporting; maintain/ update lease document and service contracts tracker Coordinate with service providers and subordinates to execute the office FM services such as internal fabric/ facilities, AV maintenance, security/ access systems, telecommunication services Develop, co-ordinate and promote effective ESG/ sustainability initiatives to reduce company’s impact on the environment, society and economy including data collection & reporting Assist to manage minor restack and desk move projects and contractual matters Support and coordinate FM business continuity plan and perform emergency duty outside working hours as necessary Handle ad-hoc tasks as assigned by superiors

The Person

Degree in Property / Facilities Management / Environmental Science/ Sustainability / Business Administration or a related discipline is preferrable 5-8 years’ solid facilities management experience working in financial institutions Possess experience to manage office space portfolio of 50,000 sq. ft. or more Sound experience in supervising sub-ordinates/ 3rd party vendors Analytical, confident and problem solving with critical thinking Capable of budgetary control Fluency in Chinese and English business communication, both verbal and written Technology savvy but not limited to MS Office applications FM knowledge most preferable, ideally with relevant qualifications Good sense of market knowledge from FM & procurement perspectives Technical knowhow Knowledge in relevant statutory regulations/ ordinances/ code of practice Strong negotiation and supplier relationship management skills Effective incident management & reporting skill

We offer 5-day work, 20-22 days annual leaves, excellent learning & development opportunities and an attractive package to the right candidate.

Information collected will be treated in strict confidence and used solely for recruitment purpose. The company will retain all applications no longer than 24 months of which will be destroyed thereafter. When there are vacancies in any of our subsidiaries, holding companies, associated or affiliated companies of, or companies controlled by, or under common control with the Company during that period, we may transfer your application to them for consideration of employment. We are an equal opportunity employer. We do not discriminate on the basis of race, sex, disability or family status in employment process.

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