Executive Secretary
Found in: Talent HK C2 - 1 week ago
Job Description
:The role of Executive Secretary will provide full range of secretarial and administrative support to assigned executives.
Job description
Provides expert secretarial and administrative support for assigned executives, e.g. calendar management, travel scheduling/arrangements, processing of expense claims and carrying out any ad hoc tasks as needed. Plans and schedules meetings, conference calls, offsite or in-house conferences involving key executives. Coordinates logistics for these meetings and conferences with minimum supervision, e.g. quarter-end meetings, pre & post meetings, etc. Gathers and compiles data required for presentation materials. Provides support and assistance to the team in preparing the presentation materials. Acts independently in referring matters to other executives for appropriate actions. Coordinates with other secretaries of the functional heads and Head of Business Units on administrative and functional details. Prepares annual forecast and budget submission for the department, as directed. Maintain strong link with executives and EAs, e.g. Corporate, Asia Regional Office and Business Units. Ad hoc projects follow up, as directed. Reading and reviewing incoming emails, corresponding on behalf of the manager as necessary and within their scope of jobs. Understand executives’ priorities, deadlines, milestone dates and projects in order to prioritize scheduling, email management, set reminder and follow up accordingly. Follow up meeting materials are ready prior to meetings and conferences, ensuring meetings are well planned and effective. Check/review all expense report, payment requests, agreements prior to CFO’s approval including travel expenses reports via Concur or SNAPs, and any agreements/documents for authorized signers.Preferred skills
Be a well experienced executive secretary who has the ability to professionally manage a multitude of responsibilities Applies expert knowledge in travel arrangements and visa applications Possess approachable personality with an ability to work well in a team environment and be flexible on constant changes Have proven experience on handling logistics of offsite or in-house full day conferences with minimum supervisionQualifications
Degree holder with solid relevant experiences Able to work independently and be detail-oriented Strong interpersonal and communication skills Must be well-organized and strong sense of urgency and problem-solving skills Ability to act with integrity, professionalism, and confidentiality Comfortable in multitasking and can provide efficient results Proficient computer skills including Word, Excel, PowerPoint, and OutlookJob Category:
Administrative ServicesPosting End Date:
29/04/2024-
Executive Secretary
Found in: Talent HK C2 - 2 weeks ago
Hong Kong, Hong Kong SAR China Prudential plc Full timePrudential’s purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support...
-
Executive Secretary
Found in: Talent HK C2 - 1 week ago
Hong Kong, Hong Kong SAR China Sun Life Full timeVous êtes unique, comme le sont votre parcours, votre expérience et votre façon de voir les choses. Ici, on vous encourage et on vous motive à donner le meilleur de vous-même, et on vous donne les moyens de le faire. Vous travaillerez avec des collègues dynamiques – experts dans leur domaine – qui sont impatients de partager leurs connaissances...
-
Corporate Secretary(Executive)
2 weeks ago
Hong Kong, Hong Kong SAR China FP Global Full timeScope of Responsibilities: Entity formation and administration of companies in Hong Kong, Cayman Island and British Virgin Islands Filing and administration duties including data entry Maintain and update company secretarial records, registers and statutory filings Handle and deal with inquiries from clients on company secretarial matters Assist in...
-
Senior Secretary
Found in: Talent HK C2 - 1 week ago
Hong Kong, Hong Kong SAR China Santander Full timeSenior SecretaryCountry: Hong Kong To provide secretarial and office administrative support to executives in Hong Kong Branch. Key Responsibilities Obtain pre-trip relevant approval for trip booking, arrange the booking of air-tickets, hotel reservations, business visas and other logistics for executives travelling overseas. Arrange meetings,...
-
Company Secretarial Officer
Found in: Talent HK C2 - 1 week ago
Hong Kong, Hong Kong SAR China Axiom Full timeWe are currently seeking a Company Secretarial Officer. Responsibilities : Assisting and working closely with in house legal teams (across listed and non listed companies) to execute a range of company secretarial functions including: Incorporation and dissolution of companies / subsidiaries along with changes in shareholders / directors where...
-
Executive | Company Secretarial and Corporate Governance
Found in: Talent HK C2 - 1 week ago
Hong Kong, Hong Kong SAR China Macquarie Group Full timeThe Governance team is responsible for providing company secretarial and corporate governance support to entities within Macquarie’s global consolidated group and is part of Macquarie’s Legal and Governance support group. At Macquarie, we are working to create lasting value for our communities, our clients and our people. We are a global financial...
-
Company Secretarial Manager
Found in: Talent HK C2 - 1 week ago
Hong Kong, Hong Kong SAR China Star Anise Limited Full timeOur client, one of Asia's leading FMCG companies is looking for a Company Secretarial Manager. Reporting to the Head of Legal, Group, the position will be based in the Hong Kong head office.Responsibilities:Oversee the company secretarial duties of the parent and subsidiary companies in Asia.Responsible for maintenance and updating of corporate records,...
-
Admin Secretary
Found in: beBee jobs HK - 2 weeks ago
Hong Kong, Central and Western District, Hong Kong SAR China Smartwell Investment Ltd. Full timeResponsibilities:Provide full range secretarial support to company directors and executives.Develop good working relationship with external and internal partiesHandle correspondence telephone calls & emails.Assist in preparing management accounting reports and month-end closingAssist in Ad hoc tasks and assignments. Requirements:Higher Diploma or above in...
-
Executive Secretary
Found in: Talent HK C2 - 1 week ago
Hong Kong, Hong Kong SAR China HSBC Full timeA Career with Hang Seng Bank Hang Seng is committed to service excellence. Our people are our most important asset and play a vital role in our efforts to continually enhance our performance for customers and provide best-in-class products and services. We seek to attract high-calibre talent by offering a dynamic working environment, good career...
-
Executive Secretary
2 weeks ago
Hong Kong, Hong Kong SAR China Hang Seng Bank Limited Full timeJob description A Career with Hang Seng Bank Hang Seng is committed to service excellence. Our people are our most important asset and play a vital role in our efforts to continually enhance our performance for customers and provide best-in-class products and services. We seek to attract high-calibre talent by offering a dynamic working environment, good...
-
Secretary | Tuen Mun Area | Up to 44K
Found in: beBee S HK - 4 weeks ago
Hong Kong, Hong Kong SAR China Randstad Hong Kong Full timeabout the company.A renowned retail company in Hong Kong is currently seeking a Secretary to join their rapidly expanding business.about the job.Provide comprehensive administrative support to executives and team members.Manage calendars, schedule appointments, and coordinate travel arrangements.Handle communication, including phone calls, emails, and...
-
Company Secretarial Assistant Manager
2 weeks ago
Hong Kong, Hong Kong SAR China Hang Seng Bank Limited Full timeJob description A Career with Hang Seng Bank Hang Seng is committed to service excellence. Our people are our most important asset and play a vital role in our efforts to continually enhance our performance for customers and provide best-in-class products and services. We seek to attract high-calibre talent by offering a dynamic working environment, good...
-
Company Secretarial Assistant Manager
Found in: Talent HK C2 - 1 week ago
Hong Kong, Hong Kong SAR China HSBC Full timeA Career with Hang Seng Bank Hang Seng is committed to service excellence. Our people are our most important asset and play a vital role in our efforts to continually enhance our performance for customers and provide best-in-class products and services. We seek to attract high-calibre talent by offering a dynamic working environment, good career...
-
Secretary | FinTech Consultancy | Up to 45K
Found in: beBee S HK - 3 weeks ago
Hong Kong, Hong Kong SAR China Randstad Hong Kong Full timeabout the company.A newly established FinTech Consultancy startup is seeking a Secretary to join their team.about the job.Create documents, presentations, and spreadsheets using Microsoft Suite.Perform general administrative tasks such as proofreading, copying, scanning, and filing.Manage incoming messages from emails and other messaging services.Assist a...
-
Executive Assistant
Found in: beBee S HK - 2 weeks ago
Hong Kong, Hong Kong SAR China Randstad Hong Kong Full timeabout the company.A growing global consumer-driven manufacturing and sourcing company is currently looking for an Executive Assistant to join their team.about the job.Manage busy diary across time zones.Communicate with international associates.Organize travel, events, and meetings.Ensure MD is prepared for meetings.Coordinate meetings and calls across time...
-
Executive Assistant
Found in: beBee jobs HK - 2 weeks ago
Hong Kong, Central and Western District, Hong Kong SAR China Randstad Hong Kong Full timeabout the company.A growing global consumer-driven manufacturing and sourcing company is currently looking for an Executive Assistant to join their the job.Manage busy diary across time zones.Communicate with international associates.Organize travel, events, and meetings.Ensure MD is prepared for meetings.Coordinate meetings and calls across time...
-
Executive Assistant
Found in: Talent HK C2 - 2 days ago
Hong Kong, Hong Kong SAR China AIA Full timeFIND YOUR 'BETTER' AT Blue Care If you believe in better, we’d love to hear from you. About the Role To provide executive assistance, business and operation support to senior leader.Appointment Management, Executive and Administrative Responsibilities (40%) To manage the intensive schedule of the leader by arranging and co-ordinating internal and...
-
Executive Assistant
Found in: beBee jobs HK - 2 weeks ago
Hong Kong, Central and Western District, Hong Kong SAR China Randstad Hong Kong Full timeabout the company. Our client is a prestigious international law firm is seeking a dynamic Executive Assistant to join our team, specializing in billing and travel arrangement. This is an exciting opportunity to contribute to the success of our firm and work closely with our esteemed attorneys and legal professionals.about the job.Manage billing processes,...
-
Term Executive Assistant II
Found in: Talent HK C2 - 7 days ago
Hong Kong, Hong Kong SAR China Vocational Training Council Full timeMajor Duties : (a) To provide secretarial and administrative support services to management; (b) To organise meeting logistics and work schedules; (c) To receive guests and visitors and to manage correspondence (phone calls, email, etc.); (d) To process, relay, store and protect classified or sensitive information and documents; (e) To provide document...
-
Executive Assistant to CFO | Financial Services | Up to 80K
Found in: beBee S HK - 3 weeks ago
Hong Kong, Hong Kong SAR China Randstad Hong Kong Full timeabout the company.One of the largest securities firms in Asia is seeking an Executive Assistant to join their fast-growing business.about the job.Coordinating board and management meetings: Schedule meetings, prepare meeting materials, and document minutes accurately.Assisting in post-meeting follow-up: Ensure timely distribution of meeting minutes and track...