Collection Management Specialist, Hong Kong Palace Museum

3 weeks ago

Hong Kong, Central and Western District, Hong Kong SAR China West Kowloon Full time

The Hong Kong Palace Museum is a dedicated institution that showcases exquisite artefacts from Palace Museum's collections and collaborates with other museums in research, exhibitions, education and public programmes. The museum comprises 7 800 square metres of gallery space for standing and special exhibitions on Palace Museum's collections of paintings, calligraphy, antiquities and historical objects, as well as thematic displays on world cultures and civilisations.

The successful candidate will be responsible for:

  • Establishing, implementing and managing collection management policies and procedures;
  • Leading the management of The Museum System (TMS) and ensuring data is accurate and up-to-date in collaboration with curators and other parties;
  • Observing best practices in all aspects of collection management, documentation (both international and local) and managing the storage space and object movement as well as supervising the detailed planning and project management to ensure the collections are safe and secured with appropriate storage environment;
  • Collaborating with the Curatorial Affairs Section and supporting the acquisition of new objects and maintaining collection documentation;
  • Overseeing the implementation of effective collection cataloguing and digitisation strategies by collaborating with other relevant parties efficiently, in particular cataloguing acquisitions with curators, and photographing new acquisitions in collaboration with photographer and digital asset manager;
  • Managing registration work for incoming and outgoing loan;
  • Supporting exhibition-related loan management, registration work, and onsite installation and deinstallation management when necessary;
  • Following integrated pest management and risk management procedures and providing staff with training;
  • Responding to reported collection management issues and incidents timely;
  • Leading collection management procurement projects for the museum's art storage areas;
  • Creating and monitoring the collection management budget to ensure it is well-spent and within the approved budget;
  • Performing other duties as assigned by supervisor when deemed necessary.

The ideal candidate should:

  • Possess a recognised university degree in visual art, design, art history, museum studies or other relevant discipline;
  • Have at least 8 years of relevant working experience in collection management gained from cultural institutions; familiarity with Chinese art and cultural objects is preferable;
  • Have good knowledge of museum standards and best practices in collection management and possess proficiency in collection management softwares. Experience with The Museum System (TMS) and/or digital asset management is a plus;
  • Possess strong organisational, planning and time management skills with the ability to work with tight deadlines, manage and deliver successfully multiple complex projects concurrently and cope well under pressure;
  • Be able to pay meticulous attention to details and accuracy;
  • Have strong communicational and diplomatic skills, be able to work collaboratively and build internal and external relationships to achieve goals;
  • Possess proficiency in Chinese and English, proficiency in Cantonese or Putonghua is a plus.

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