Exhibition Planning and Management Specialist

3 weeks ago

Hong Kong, Central and Western District, Hong Kong SAR China West Kowloon Full time
Job Title: Manager, Exhibition Planning and Management

The Hong Kong Palace Museum (HKPM) is a dedicated museum that showcases the exquisite artefacts from Palace Museum's collections and collaborates with other museums in research, exhibitions, education and public programmes. The museum comprises 7 800 square metres of gallery space for standing and special exhibitions on Palace Museum's collections of paintings, calligraphy, antiquities and historical objects, as well as thematic displays on world cultures and civilisations.

As a key member of the exhibition planning team, you will work closely with the Senior Manager, Exhibition Planning and Management, to ensure the timely and successful delivery of a dynamic, diverse and quality mix of exhibitions/rotations as well as related ancillary programmes in support of the museum's institutional goals.

Key Responsibilities:
  • Assist in the execution of HKPM's exhibition plan, including vetting and drafting of exhibition proposals and contracts, monitoring exhibition schedules and budgets, and coordinating multiple departments' efforts to ensure timely and successful delivery of exhibitions and related programmes.
  • Work closely with the Palace Museum, Beijing, and other major museums, both mainland and overseas, as well as cultural institutions and other key stakeholders on exhibition logistics, preparing all correspondence and exhibition-related documentation.
  • Manage exhibit lists, shipping schedules, display requirements, and security provisions, making arrangements for museum couriers, including packing/crating, transit, accommodation, per diems, and (de-)installation schedules to meet contractual obligations and internal administration procedures.
  • Set up and maintain data in the Collection Management System to ensure exhibitions-related information is accurate, up-to-date, and recorded in a timely and professional manner.
  • Organise exhibition planning meetings as necessary to ensure good information flow and smooth delivery of each exhibition.
  • Perform any other ad hoc job duties as may be required by the supervisor.

Requirements:

  • Recognised university degree in relevant fields such as art history, museum studies, arts administration, cultural management, or equivalent.
  • Minimum of 5 years' experience in exhibition planning, management, and execution or project experience gained in similar organisations.
  • Proven experience of preparing and negotiating agreements/contracts as well as handling license/permit applications in relation to organisation of exhibitions and related public programmes in museum or similar institution.
  • Relevant experience in handling, packing/crating, transportation, insurance, security, installation/rotation/de-installation processes.
  • Robust experience in monitoring exhibition schedule and budget.
  • Ability and proactive attitude to work under pressure to meet deadlines and manage multiple complex projects concurrently.
  • Excellent organisational and diplomatic skills, as well as personnel management skills when working with large teams with diversified culture and experiences.
  • Excellent oral, written, and interpersonal communication skills in English and Chinese, preferably with knowledge of Putonghua.

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