Administrative Support Specialist I

7 days ago

Hong Kong, Central and Western District, Hong Kong SAR China Boston Scientific Full time

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we provide an environment where you can leverage your potential by collaborating with a diverse and high-achieving workforce, addressing significant challenges in the healthcare sector. With access to cutting-edge tools, resources, and training, we are committed to helping you enhance your skills and advance your career. Here, you will find support in achieving your aspirations.

Position: Administrative Support Specialist I / II (2-year Contract)

Objective

The primary responsibility is to deliver moderately complex administrative assistance to individuals and/or departments. This role operates under general supervision and receives detailed guidance primarily for new tasks.

Key Duties

  • Conducts general administrative tasks, which may involve photocopying, scheduling meetings/appointments, typing, faxing, managing supplies, organizing travel, and preparing/sorting mail.
  • Acts as a liaison for clients, with interactions primarily within the organization and occasionally with external contacts, requiring the provision or acquisition of information that may need some clarification.
  • Responds to inquiries related to established policies and procedures, directing individuals to the appropriate resources.
  • Coordinates projects and assignments of a broader scope, independently sourcing necessary internal and external resources, such as assembling and distributing materials, compiling and tracking data, and verifying the accuracy of collected information.
  • Makes decisions within established guidelines regarding the planning, organization, and scheduling of tasks.
  • Creates and types routine documents (letters/memos/emails, presentations, etc.) and revises them as necessary, ensuring grammatical and spelling accuracy.
  • Handles work confidentially, ensuring that information is shared appropriately with internal and external parties.
  • Confidential information typically includes sensitive departmental or employee information (e.g., employee salaries).
  • Achieves Boston Scientific Quality goals and completes mandatory e-learning courses.
  • Ensures awareness and compliance with relevant standard operating procedures to meet, comply with, and advocate for all quality and regulatory commitments of Boston Scientific.

Quality System Requirement

In all actions, demonstrates a primary commitment to patient safety and product quality by adhering to the Quality Policy and all other documented quality processes and procedures.

For individuals supervising others, the following statements apply:

  • Ensures that appropriate resources (personnel, tools, etc.) are maintained to assure compliance with the Quality System and adherence to the BSC Quality Policy.
  • Establishes and fosters a work environment that supports the Quality Policy and Quality System.

Job Scope and Leveling Guidelines

Functional Knowledge

  • Requires a comprehensive understanding of technical and/or functional knowledge in the job function.
  • Broadens capabilities in applying concepts relevant to the job function.

Business Expertise

  • Demonstrates a working knowledge of business and industry practices and company processes to accomplish assigned tasks.

Leadership

  • No supervisory responsibilities; accountable for personal contributions and meeting objectives.

Problem Solving

  • Utilizes judgment to address problems in straightforward situations and determines appropriate actions/solutions.
  • Operates under general direction from more senior roles or management.

Impact

  • Affects the quality of personal work and the work of team members; operates within established guidelines and policies.

Interactions (and Communications)

  • Communicates factual information of limited complexity to others in straightforward situations.
  • Organizes, presents, and explains data/information primarily to internal audiences.
Position Title: Administrative Support Specialist I / II (2-year Contract)
  • Educational Background

Bachelor's degree in any Business or Science Discipline

  • Seniority Level

Associate

  • Industry
    • Medical Devices
    • Pharmaceuticals
Employment Type

Full-time

Requisition ID: [[589147]]

As a leader in medical science for over 40 years, we are dedicated to addressing the challenges that matter most – united by a profound commitment to human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that enhance patient outcomes, create value for our customers, and support our employees and the communities we serve. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a responsible corporate citizen.

Choosing a career with Boston Scientific (NYSE: BSX) is not just a professional decision; it is a personal commitment. If you are a natural problem-solver with the creativity, determination, and spirit to make a meaningful impact on lives worldwide, we look forward to connecting with you.

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