HR Operations and Advisory Specialist

5 days ago

Hong Kong, Central and Western District, Hong Kong SAR China Links International Full time
Company Overview

We are seeking a talented HR Operations and Advisory Specialist to join our team at Links International. The successful candidate will have a proven track record in HR operations and advisory capacity and will be able to provide expert advice on talent management, team resourcing, and succession planning.

In this role, you will work closely with the Head of HR, Asia, to deliver high-quality HR services and promote best practices throughout the organization. You will also serve as a business partner to partners, business support managers, and employees across designated practice groups and business service functions in Asia.

Responsibilities
  • Recruitment, Onboarding, and Departure
    • Oversight of the recruitment process, including defining role specifications, coordinating advertising, engaging external agencies, sourcing candidates for interviews, extending offers, and providing feedback to applicants.
    • Support and/or lead graduate and intern recruitment, as well as the development of trainee solicitors, in partnership with the HR Manager and Graduate Recruitment Partners.
    • Preparation and issue of contractual documentation related to appointments, terminations, and employment variations; arrangement of pre-employment background checks; and onboarding administrative requirements for new hires.
    • Maintenance of the HRIS, now transitioned to Workday; training will be provided, though a strong aptitude for systems is essential.
    • Delivery of induction training for new employees and trainees; scheduling regular follow-up meetings to track and support their personal and professional development goals.
    • Participation in updating employee handbooks/policies/procedures in line with changes advised by the Head of HR, Asia.
    • Conducting departure interviews to gather data to inform future retention strategies and continuous improvement initiatives.
    • Acting as trusted advisor to Practice Group heads and Business Support Managers in providing strategic advice on talent management, team resourcing, and succession planning.
    • Management of the administration aspects of client and international secondments, which includes the trainee program.
Performance Management
  • Provision of expertise in sensitive and confidential issues, including attendance management, capability, grievance, disciplinary, appraisal, organizational change, workforce planning, job evaluation, and career progression, in accordance with HR policies and procedures.
  • Undertaking learning and development activities to support practice group objectives and ensuring that professional development plans are maintained, which includes performance planning and appraisal using the Online Performance Management system.
  • Support for the Head of HR, Asia, in delivering HR solutions to support workforce change, including key projects.
Compensation and Benefits
  • Modulation and administration of annual salary reviews by providing comprehensive management information and reports about the workforce, along with analysis and benchmarking for salary compensation and benefits.
  • Supervision of payroll processes for new hires, changes, and departures.
  • Scheduling renewal and negotiations of related insurance policies (professional indemnity, MPF/ORSO, group life, medical, and employees' compensation).
  • Collection and analysis of data for input into the HR budget, as advised by the Head of HR, Asia.
  • Ersurance that all aspects of compensation and benefits align with statutory requirements in relevant jurisdictions, including pension, leave, insurance, etc.
Law Societies / Government bodies Compliances
  • Management of HK Law Society reporting.
  • Overseeing lawyer registrations renewals.
  • Ersure that all aspects of firm/lawyer registrations are in accordance with statutory requirements in relevant jurisdiction(s).

Qualifications:

  • University degree in Human Resources Management or a business-related discipline.
  • Spoken and written English and Chinese are essential; Mandarin is highly desirable.
  • Four years of experience in HR operations and advisory capacity.
  • Strong affinity with systems and MS products (Excel in particular).
  • Attention to details and responsiveness in establishing priorities.
  • Ability to work under pressure and with demanding stakeholders, requiring quick and accurate analyses of situations and provision of accurate and effective advice on complex and sensitive people management issues.
  • Highly effective team working skills, with an ability to collaborate with others and develop strong and effective working relationships.

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