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Executive Assistant

1 month ago

Mong Kok, Yau Tsim Mong, Hong Kong SAR China Sun Life Financial, Inc. Full time
Job Title: Executive Assistant

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our senior executives. As an Executive Assistant, you will be responsible for managing complex calendars, coordinating travel arrangements, and preparing presentation materials.

Key Responsibilities:
  • Provide administrative support to senior executives, including calendar management, travel arrangements, and expense claims.
  • Manage and maintain office systems, including data management, filing, and tracking spend.
  • Plan and schedule meetings, conference calls, and high-profile events.
  • Coordinate logistics for meetings and conferences, including venue selection, catering, and audiovisual equipment.
  • Prepare presentation materials, including reports, spreadsheets, and PowerPoint presentations.
  • Act independently in referring matters to other executives for appropriate actions.
  • Coordinate with other secretaries on administrative and functional details.
  • Prepare annual forecast and budget submission.
  • Manage and maintain agendas, meetings, appointments, and ensure that executives are well-prepared for meetings.
  • Track and monitor priorities of executives and delegate work to others in their absence.
Requirements:
  • Bachelor's degree in Business Administration or related field.
  • Minimum 5 years' experience in secretarial or administrative role, preferably in banking, insurance, or asset management.
  • Excellent verbal and written communication skills, with ability to communicate effectively at all levels of the organization.
  • Independent and self-motivated, with strong sense of responsibility and ownership.
  • Superior organization and time management skills, with ability to manage projects and changing priorities.
  • Strong critical thinking and business acumen, with appetite to learn.
  • Goal-oriented and driven to achieve excellence, with high regard for confidentiality.
What We Offer:

We offer a dynamic and supportive work environment, with opportunities for professional growth and development. As an Executive Assistant, you will have the opportunity to work with a talented team of professionals, and contribute to the success of our organization.

We are an equal opportunities employer and welcome applications from diverse candidates. If you are a motivated and experienced Executive Assistant looking for a new challenge, please submit your application.