Executive Assistant

4 weeks ago

Mong Kok, Yau Tsim Mong, Hong Kong SAR China Sun Life Financial, Inc. Full time
Job Title:
Executive Assistant

About the Role:
We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our senior executives.

Key Responsibilities:
  • Provide secretarial and administrative support to assigned executives, including calendar management, travel arrangements, and expense claims.
  • Responsible for other administration works, including taking notes, devising and maintaining office systems, and arranging travel and accommodation.
  • Plan and schedule meetings, conference calls, and high-profile offsite or in-house conferences involving key executives.
  • Gather and compile data required for presentation materials and help in preparing presentation materials as required.
  • Act independently in referring matters to other executives for appropriate actions.
  • Coordinate with other secretaries of the functional heads of the BUs on administrative and functional details.
  • Prepare annual forecast and budget submission.
  • Read and review incoming emails, correspond on behalf of the manager as necessary, and screen phone calls, enquiries, and requests.
  • Manage, organize, and maintain agenda, meetings, appointments, and ensure that the manager is well prepared for meetings.
  • Track and monitor priorities of the manager and delegate work to others in the manager's absence.
  • Support other team members when applicable in administrative support.
  • Support projects as needed and follow-up on ad-hoc projects as required.

Requirements:
  • Bachelor's degree in Business Administration or related discipline.
  • Minimum 5 years' solid secretarial experience in serving senior executives, preferably in banking, insurance, or asset management.
  • Able to work independently and be detail-oriented.
  • Strong interpersonal and communication skills.
  • Must be well-organized and have a strong sense of urgency and problem-solving skills.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Comfortable in multitasking and can provide efficient results.

Job Category:
Administrative Services

Posting End Date:
30/10/2024

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