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Administrative Services Manager

1 week ago

Hong Kong, Central and Western District, Hong Kong SAR China PASLA Full time

The Chief Administration Officer will play a crucial role in driving the activities of PASLA, working closely with the CEO. This role requires a proactive individual with excellent communication skills, a strategic mindset, and a passion for problem-solving and driving results.

Responsibilities:

  • Oversee daily operations of administrative functions, ensuring efficiency and effectiveness.
  • Develop and implement policies and procedures to enhance operational performance.
  • Manage external IT support, website content, and subscribers.
  • Arrange and attend working group calls, building and developing relationships with regional stakeholders.

Administrative Management:

  • Develop contingent business solutions (contractors and virtual assistants) to support business activity.
  • Manage external IT support, website content, and subscribers.

Accounting:

  • Issue invoices to member firms and sponsors.
  • Process payments to suppliers, maintain operating financial records, and reconcile cash books to bank statements.
  • Prepare quarterly accounts for management purposes and year-end accounts for audit purposes.

Budgetary Planning:

  • Assist in developing and managing the organization's annual budget.

Compliance and Company Secretarial:

  • Ensure compliance with relevant laws, regulations, and industry standards.
  • Coordinate with the company secretary for company registry filings and arrange executive committee meetings.

Human Resources & Payroll:

  • Coordinate with payroll partners for monthly payroll, MPF, and year-end IRD filings.
  • Maintain contracts for employees and contractors.

Events & Podcast:

  • Work with the podcast host to support a pipeline of content from industry-based guests.
  • Expand the reach of podcast content using innovative outreach to the membership.
  • Work with the executive team on roundtable, closed-door, and curated events.

Qualifications:

  • Bachelor's degree in accounting, business administration, marketing, or a related field.
  • Minimum of 5-8 years of experience in a senior administrative role, preferably in a similar industry or association setting.
  • High level of integrity and professionalism.
  • Strong interpersonal skills, results-oriented, and highly organized.
  • Excellent written and verbal communication skills, with meticulous attention to detail.