Avature | Company Secretarial Assistant, Group Secretariat

3 days ago

hong kong, Hong Kong SAR China Avature Full time

The job exists to ensure that business actions and decisions are made in accordance with appropriate governance principles. The role focuses on:

  • Managing the company secretarial function for certain operating and non-operating subsidiaries in a “best practice” corporate governance manner;
  • Providing support to the Secretary Manager and Assistant Manager, Non-Listed Companies, and Senior Company Secretary in relation to the company secretarial function for non-listed entities in Jardine Matheson Group;
  • Working as a team with other company secretaries in the Jardine Matheson Group to ensure consistent processes and procedures;
  • Managing the Group’s and its subsidiaries’ company registers and other files (including primary responsibility for the maintenance of our electronic corporate register system);
  • Assisting in the preparation of board minutes and circular resolutions, distributing board papers, reviewing company statements;
  • Preparing and lodging all required forms with the local and overseas regulators; and
  • Managing various other Group requirements and ad hoc due diligence requests.

Responsibilities

  • Assist with the organisation and co-ordination of board/committee meetings for entities in the Jardine Matheson Group.
  • Produce information regarding business activities and/or intentions as required by external regulatory bodies (e.g. HKMA reports) and/or subsidiary boards and committees (e.g. scrip dividend process).
  • Maintain company registers and other records including the maintenance of Jardines’ electronic corporate register system.
  • Timely filing of all regulatory statutory lodgements and notifications.

Job requirements

  • Resourceful, and strong ability to look for solutions to issues.
  • Have a growth mindset and positive attitude in approaching work and challenges.
  • Assess business proposals and determine appropriate level of decision-making. Escalate relevant issues to line manager or other senior members in the department.
  • Ability to influence outcomes within the individual’s area of direct responsibility.
  • Remains calm and professional in challenging situations and instils confidence in others.
  • Promotes the value of the Group Secretariat reputation across the Group's businesses and key stakeholders.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

At Jardines, you can play a role in our business success. We understand that key to our success is our people, which is our foundation and priority. We invest in our people to ensure we have the right talent with the leadership and strategic skills the company needs for the future.

We are an equal opportunity employer and do not discriminate on the grounds of sex, race, disability, family status or any other factors. Our Code of Conduct requires that all Group companies and employees treat each other fairly, impartially and with respect at all times.

Come and explore with us

About Jardine Matheson

Jardine Matheson is a diversified Asian-based group with unsurpassed experience in the region, having been founded in China in 1832. We comprise a broad portfolio of market-leading businesses, which represent a combination of cash generating activities and long-term property assets that are closely aligned to the increasingly prosperous consumers of the region.

Across the Group, our over 400,000 employees work in a wide range of businesses in major sectors including motor vehicles and related operations, property investment and development, food retailing, health and beauty, home furnishings, engineering and construction, transport services, restaurants, luxury hotels, financial services, heavy equipment, mining and agribusiness.

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