Team Administrative Assistant
3 weeks ago
What is in it for you:
⢠Competitive salary and benefits package
⢠Defined working hours for work-life balance, with hybrid working policy in place
⢠Opportunities for variety in responsibilities, such as supporting marketing initiatives and RFP/pitch preparation
⢠Exposure to global business solutions and collaboration with colleagues
⢠Support for professional development and training opportunities
We will count on you to (role responsibilities):
⢠Issue invoices, raise codes, and process payments to vendors
⢠Complete vendor procurement information to support tenders
⢠Ensure financial hygiene through reporting of WIP/AR to Finance team
⢠Process invoices with a value of approximately HKD3m
⢠Support reporting to global business solutions colleagues for cost allocations
⢠Assist with BIA/BCP procedures and documentation
⢠Support team initiatives and social activities
Support coordination of meetings, overseas and local visitors to the office  including preparation of agenda and meeting schedule
What you need to have (key requirements):
⢠Strong attention to detail and accuracy in financial tasks, word processing, updating databases on tools such as Oracle Webcas, iprocurement, Workday.
⢠Proficiency in invoice processing and vendor management
⢠Ability to complete administrative tasks efficiently
⢠Good communication skills in English for basic conversation and document reading
⢠Ability to work independently and meet deadlines, and communicate if there are hurdles to completing the tasks
What makes you stand out:
⢠Previous experience in supporting marketing initiatives or RFP/pitch preparation
⢠Familiarity with basic financial reporting and analysis
⢠Fluent English and Cantonese
⢠Experience in a similar role or consulting industry
⢠Good problem-solving and analytical skills, in context of handling administrative tasks and systems
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