Administrative Services Manager

4 weeks ago


Hong Kong, Central and Western District, Hong Kong SAR China Triumph International Full time
Triumph International Job Opportunity

We are seeking an experienced Administrative Services Manager to join our team in Kowloon Bay, Hong Kong.

About the Role:

This is a key position within our General Administration Department, responsible for overseeing the day-to-day operations of our facility management and office administration. The successful candidate will be responsible for ensuring that our facilities are well-maintained, efficient, and safe for all employees and visitors.

The ideal candidate will have at least 5 years of experience in facilities management or a related field, with excellent leadership and team management skills. Strong organizational and multitasking abilities, with the ability to prioritize tasks and meet deadlines, are essential. Good communication and interpersonal skills, as well as proficiency in MS Office and AutoCAD, are also required.

Key Responsibilities:
  • Facility Management:
    • Arrange technical support for lighting, ventilation, and E&M facilities
    • Seek quotations and complete requisitions for renovation projects and repair/maintenance work
    • Prepare repair and maintenance requisitions
    • Supervise technical teams to carry out daily tasks
    • Handle complaints and requests related to working environment issues
    • Handle emergency cases such as water leakage or flooding
    • Liaise with building management for reviewing repairing, maintenance, and upgrading works/projects of building services systems
    • Communicate and cooperate with contractors, service providers, and third parties
  • Health & Safety:
    • Implement health and safety policies and guidelines from CES/occupational safety and health legislation
    • Investigate workplace incidents and complete investigation reports
    • Monitor and follow up on renovation projects and repair/maintenance work to ensure corporate standards are met
    • Carry out weekly and monthly safety inspections
  • Travel Management:
    • Communicate with travel agencies, airlines, and hotels to obtain the best prices for business trips
    • Simplify and facilitate smooth arrangements of business trips for each traveler
    • Monitor the performance of travel agencies, airlines, and hotels in alignment with travel policy
  • Office Administration:
    • Prepare department and building budgets and consolidate regular reports
    • Assist in formulating, reviewing, and implementing administration policies, practices, procedures, and regulations
    • Provide administrative support to user departments
  • Business Support:
    • Streamline and drive continuous process improvement for the company
    • Handle ad-hoc projects and other duties as assigned
About You:

We are looking for a highly motivated and organized individual with excellent leadership and team management skills. If you have a passion for facilities management, health and safety, travel, and office administration, we encourage you to apply for this exciting opportunity.

The estimated salary for this role is between HKD 45,000 - 65,000 per month, depending on experience.

What We Offer:

As a member of our team, you will enjoy a competitive salary, excellent benefits, and opportunities for career growth and development. We are committed to creating a diverse and inclusive workplace where everyone feels valued and respected.



  • Hong Kong, Central and Western District, Hong Kong SAR China BNP Paribas Securities Services Full time

    About BNP Paribas Securities ServicesWe are the leading European Union bank and one of the world's largest financial institutions, with an uninterrupted presence in the region since 1860. Our wide range of financial services spans corporate and institutional banking, wealth management, asset management, and insurance.We proudly embrace diversity and foster...


  • Hong Kong, Central and Western District, Hong Kong SAR China Bank of China Full time

    Job Title: Deputy Corporate Services Manager About the Role: We are seeking a highly skilled and experienced Administrative Services Manager to join our Corporate Services Department at the Bank of China. Key Responsibilities: Manage the administrative work and documentation of the department.Maintain overall file management and office equipment of the...


  • Hong Kong, Central and Western District, Hong Kong SAR China China Aircraft Services Limited Full time

    About China Aircraft Services LimitedWe are a leading provider of aviation services in Asia, dedicated to delivering exceptional support to our clients.Job SummaryWe are seeking an experienced IT Systems Administrator to join our team. The successful candidate will be responsible for providing efficient and effective system and network support to the...

  • Service Administrator

    2 months ago


    Hong Kong, Central and Western District, Hong Kong SAR China Johnson Controls Full time

    Job SummaryThis role is responsible for providing administrative support to the Maintenance Service Team in Hong Kong. The successful candidate will be responsible for filing, purchase requisition and order preparation, proposal preparation and tender preparation, and other administrative tasks.Key ResponsibilitiesProvide administrative support to the...


  • Hong Kong, Central and Western District, Hong Kong SAR China Steamship Insurance Management Services Ltd Full time

    About the CompanySteamship Insurance Management Services Ltd is a leading provider of P&I insurance solutions. With a global presence and a team of experts, we offer a unique opportunity for HR professionals to grow and develop their careers.Job PurposeThe HR Administrator will play a key role in supporting the HR team in the Asian region. This includes...


  • Hong Kong, Central and Western District, Hong Kong SAR China Leisure and Cultural Services Department Full time

    Job Summary:The Leisure and Cultural Services Department is seeking a highly skilled Administrative Support Officer to assist in the planning and implementation of sports and recreation and cultural works projects. The successful candidate will provide administrative support, coordinate project matters, and assist in the drafting of replies to enquiries,...


  • Hong Kong, Central and Western District, Hong Kong SAR China China Investment Information Services Limited Full time

    Job SummaryWe are seeking a highly skilled Senior Systems Administrator to join our team at China Investment Information Services Limited. The successful candidate will be responsible for supervising systems, identifying and reporting issues, and maintaining configurations of all systems within our data centers.Key ResponsibilitiesSupervise systems and...


  • Hong Kong, Central and Western District, Hong Kong SAR China Bank Of China (Hong Kong) Limited Full time

    The Bank Of China (Hong Kong) Limited is seeking an experienced Administrative Services Coordinator to join their team. This role involves handling administrative tasks, file management, and office equipment maintenance, as well as providing support to the Board of Directors and committees.Responsibilities:Administrative Support: Provide high-quality...


  • Hong Kong, Central and Western District, Hong Kong SAR China Ocean Park Full time

    We are seeking a highly organized and detail-oriented Administrative Services Coordinator to join our team at Ocean Park!About the RoleThis is a full-time position responsible for providing administrative support to our office. The successful candidate will be responsible for managing procurement processes, preparing regular reports, and ensuring compliance...


  • Hong Kong, Central and Western District, Hong Kong SAR China Leisure and Cultural Services Department Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Support Officer to join our team at the Leisure and Cultural Services Department. The successful candidate will provide administrative support for planning and implementation of sports and recreation and cultural works projects.Key Responsibilities:Provide administrative support...


  • Hong Kong, Central and Western District, Hong Kong SAR China Joint Electronic Teller Services Limited Full time

    ResponsibilitiesSupport the maintenance and administration of Joint Electronic Teller Services Limited's IT server and storage infrastructureInstall, update, and upgrade hardware and software as neededMonitor the performance of the infrastructure and troubleshoot issuesEnsure the security of the system in line with security policies and...


  • Hong Kong, Central and Western District, Hong Kong SAR China Classy Wheeler Limited Full time

    Classy Wheeler Limited is a regional IT services and solutions provider.We are seeking an experienced administrative specialist to join our team.Job Description:Project SupportHandle daily project documents, including tender, proposal, and related project/business correspondences.Perform recruitment from screening, proceeding, and hiring candidates from the...


  • Hong Kong, Central and Western District, Hong Kong SAR China Steamship Insurance Management Services Ltd Full time

    About Our CompanySteamship Insurance Management Services Ltd is a leading provider of P&I insurance services, with a global presence and a team of over 210 employees. We have offices in various locations around the world, including Hong Kong, Japan, Singapore, and the UK.Job DescriptionWe are seeking an experienced Global HR Administrator to join our team in...


  • Hong Kong, Central and Western District, Hong Kong SAR China China Ping An Insurance Overseas (Holdings) Limited Full time

    Job SummaryWe are seeking a highly skilled and experienced Customer Service and Administrative Coordinator to join our team at China Ping An Insurance Overseas (Holdings) Limited. As a key member of our administrative department, you will be responsible for providing exceptional customer service, handling administrative tasks, and supporting the overall...

  • Administrative Manager

    2 months ago


    Hong Kong, Central and Western District, Hong Kong SAR China Ares Management Corporation Full time

    About the RoleWe are seeking an experienced Administrative Manager to join our team at Ares Management Corporation. As an Administrative Manager, you will be responsible for providing administrative support to our professionals, including coordinating travel, managing calendars, and preparing documents.Key ResponsibilitiesCoordinate travel arrangements for...


  • Hong Kong, Central and Western District, Hong Kong SAR China China Aircraft Services Limited Full time

    We are seeking a Customer Service Support Specialist to join our team at China Aircraft Services Limited.About the RoleThe successful candidate will provide exceptional customer service support, handle enquiries from airlines and customers, and perform administrative tasks with high accuracy.Key Responsibilities:Maintain accurate records of license renewals...


  • Hong Kong, Central and Western District, Hong Kong SAR China Lufthansa Technik Component Services Asia Pacific Ltd. Full time

    The Aircraft Sales and Service Manager is a key role at Lufthansa Technik Component Services Asia Pacific Ltd. where you will be responsible for developing and maintaining strong relationships with our clients, ensuring their satisfaction with our services.Job Description:Support and develop clients by providing exceptional customer service, identifying...


  • Hong Kong, Central and Western District, Hong Kong SAR China China Aircraft Services Limited Full time

    Main ResponsibilitiesManage customer relationships and ensure seamless delivery of services according to Airbus requirements.Handle customer inquiries and provide prompt, professional support via phone and email.Coordinate with internal and external stakeholders to resolve AOG/CRI orders and maintain accurate records.Prepare and maintain daily and weekly...


  • Hong Kong, Central and Western District, Hong Kong SAR China EGS Full time

    The EGS Group, a leading provider of hydrographic surveys and oceanographic services in Asia, Australia, and the UK, invites applications for an Administrative Coordinator to support its HR department.About EGSEstablished in 1974 in Hong Kong, EGS has grown to become a respected player in the civil engineering, telecommunications, and oil & gas industries....


  • Hong Kong, Central and Western District, Hong Kong SAR China Leisure and Cultural Services Department Full time

    Company Overview:">We are a dynamic team within the Leisure and Cultural Services Department, seeking an exceptional Administrative Support Specialist to join our ranks. Our department is responsible for delivering a wide range of leisure and cultural services that enrich the lives of Hong Kong citizens.Salary:">The estimated monthly salary for this position...