Document Services Specialist

4 weeks ago


Hong Kong, Central and Western District, Hong Kong SAR China Mayer Brown Full time

About Mayer Brown

Mayer Brown is a leading global law firm with a strong presence in key business centers across the world. Our team of experienced lawyers provides expert advice to leading companies and financial institutions on their most complex legal needs.

Job Summary

We are seeking a highly motivated and organized Document Services Specialist to join our team. The successful candidate will be responsible for providing document production and specialization support to all JSM offices.

Key Responsibilities

  • Manage various document production tasks, including editing, formatting, and packaging documents
  • Oversee the processing of real estate documents to ensure accuracy and compliance
  • Work effectively under minimal supervision, receiving direct instructions from users and collaborating with peers to share tasks
  • Facilitate clear and concise handover of tasks between dayshift and nightshift to ensure continuity
  • Coordinate daily tasks and maintain good relationships with all stakeholders to promote collaboration
  • Will be required to work afternoon/night and weekend shifts, including overtime on weekdays, weekends, or public holidays as needed
  • Adaptable to flexible working locations as required

Requirements

  • Degree / Diploma in a relevant field or a minimum of 10-12 years of relevant experience in a sizeable company is preferred
  • Demonstrated strong customer service skills and professionalism
  • Reasonable level of verbal and written communication skills in both English and Chinese
  • Strong literate skills in MS Office, with excellent command in PC operations, Word, Excel, PowerPoint, and Chinese Word Processing
  • Good communication, interpersonal & presentation skills, good analytical and problem solving skills
  • Fast and accurate typing skills in both English and Chinese
  • Strong obedience to follow instruction from line manager
  • Attentive to detail, with proven ability to produce accurate work and meet tight deadlines
  • Capable of effectively escalating issues to line managers as and when necessary
  • Demonstrate the ability to seek clarification, guaranteeing appropriate follow-through on work requests
  • A self-motivated, pro-active and enthusiastic good team player


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