Senior Executive Assistant, Commercial Operations
7 days ago
Job Overview
This position plays a vital role in ensuring the seamless administrative functioning of the Global Commercial Division, providing high-level executive and administrative assistance to key leadership figures including the Chief Commercial Officer, VP of Revenue & Distribution, and VP of Global Sales.
Key Responsibilities
- Oversees and coordinates the divisional budget, ensuring compliance and approval processes are effectively managed in collaboration with IT, Finance, and Legal partners.
- Manages travel arrangements, calendar scheduling, correspondence, and expense reporting for the designated commercial executives.
- Maintains and updates management information, including policies, directories, and essential files.
- Develops and organizes presentation materials for various meetings and deliverables.
- Facilitates meetings by recording minutes, reporting outcomes, and managing follow-up communications.
- Assists in the planning and execution of company events and meetings, including the arrangement of audio-visual equipment.
Additional Responsibilities
- Acts as a representative of the brand, ensuring that brand integrity and clarity are upheld at all times.
- Embodies the company's culture, vision, mission, and core values consistently.
- Completes various ad-hoc projects and tasks as assigned.
- Provides support across global time zones.
Essential Skills & Qualifications
Required Skills
- Highly organized, self-driven, with a strong sense of accountability, attention to detail, and accuracy.
- Proficient in both written and spoken English, capable of effective communication with internal and external stakeholders.
- Skilled in word processing and Microsoft Office Suite – Word, Excel, PowerPoint, Outlook.
- Experience in PowerPoint design and presentation is advantageous.
- Possesses a positive and motivated attitude with a collaborative spirit.
Qualifications
- Bachelor's degree in Business Administration or a related field, or equivalent combination of education and experience.
- Experience with social media and marketing platforms, including Adobe Illustrator, Adobe InDesign, and various presentation tools.
- Able to prioritize tasks, organize effectively, multitask, and take initiative in problem-solving independently.
- Current experience in the luxury hospitality sector with a solid understanding of fundamental business, service, and commercial principles.
Experience
- A minimum of 5 years of administrative experience, preferably within a large organization, supporting senior executives.
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