Executive Coordinator

7 days ago


Hong Kong Island, Hong Kong SAR China ManpowerGroup Full time
About the Role

We are looking for a highly skilled Secretary to Senior Management to join our team at ManpowerGroup. As a key member of our administrative team, you will provide high-level support to the Chief Executive Officer.

  • Your primary responsibilities will include coordinating and organizing meetings, preparing agendas, presentation materials, and tracking post-meeting follow-ups to ensure effective communication and collaboration among team members and external stakeholders.
  • You will facilitate the CEO's overseas trips, including booking tickets, applying for visas, compiling travel documents, and other preparations and follow-ups.
  • In addition, you will sort and review incoming mails, emails, and correspondences, routing them to relevant departments efficiently.
  • Preparing documents to be reviewed and presented by the board of directors, executives, and other stakeholders is another critical aspect of this role.
  • You will assist, coordinate, and collaborate with internal and external parties on various business activities, ensuring seamless execution and timely follow-ups.
  • Greeting and handling phone calls for the CEO tactfully and skillfully is also a key responsibility.
  • You will organize and prepare presentation materials, reports, and other correspondence, including translations, letters, and emails.
Essential Skills

To be successful in this role, you should possess:

  • A university or professional school graduate with formal secretarial training.
  • Over 5 years of relevant experience with exposure to serving senior executives.
  • Experience in PR and Marketing companies is an advantage.
  • A good command of both spoken and written English and Chinese (including Mandarin).
  • Tactful in dealing with senior management, with strong communication and interpersonal skills.
  • Confident IT user, proficient in MS Office and willing to learn new technology.
  • A problem solver, patient, detail-oriented, and able to multi-task.


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