Executive Assistant

5 days ago


Hong Kong, Central and Western District, Hong Kong SAR China Ares Management Corporation Full time
Job Description

This Executive Assistant - Office Manager position is a key support role that requires strong organizational and communication skills. The successful candidate will work closely with senior professionals to coordinate meetings, travel arrangements, and other administrative tasks.

Main Responsibilities:

  • Meeting Coordination
    • Arrange internal and external meetings, conference calls, and video conferences.
    • Prioritize calendar items and notify professionals of meeting changes.
  • Travel Arrangements
    • Coordinate domestic and international travel, including flights, hotels, and car rentals.
    • Manage travel expenses and track real-time itinerary changes.
  • Office Administration
    • Maintain document filing systems electronically and in hard copy.
    • Assist with office event logistics and coordination as needed.
Qualifications

To be successful in this role, you should have:

  • Bachelor's degree or equivalent experience.
  • 7+ years of experience in an administrative role, preferably in financial services.
  • Proficiency with Microsoft Office suite – particularly Outlook, Word, Excel, PPT.

You should also be able to demonstrate strong organizational and communication skills, with the ability to manage time and priorities effectively in a fast-paced environment.


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