Collections Manager Senior

4 days ago


Hong Kong, Central and Western District, Hong Kong SAR China West Kowloon Cultural District Authority Full time

The West Kowloon Cultural District Authority invites applications for the position of Senior Collections Manager, Collections Information. This key role will be responsible for overseeing the collections documentation delivered by TMS, the Museum's collections management system.

As Senior Collections Manager, you will have overall responsibility for collections documentation, managing and enhancing all aspects of TMS for efficient workflows and best possible access by staff and the public to M+ Collections information.

Key Responsibilities
  • Customization and Management of TMS Applications: Develop user-friendly database tools and workflows for accessing and developing collection information.
  • Collection Information Projects: Lead the efforts for delivery of Collections data to the web, collaborating with the Digital team to identify and implement workflows.
  • Reports and Analysis: Design reports on collections statistics, activities, data integrity, and location tracking.
  • TMS Training Program: Develop and review the TMS training program for museum staff, evaluating effectiveness and creating new courses as needed.
  • Internal Website: Create an internal website providing staff with TMS instructions and documentation, including data entry guides and cataloguing rules.
  • Cataloguing Standards: Work closely with Collection Curators, Registrars, Conservation, and Archives & Library teams to agree, implement, and maintain collection cataloguing standards.
  • Collections and Information Management Projects: Propose and develop collections and information management projects, such as exhibition label development and subject tagging.
  • User Interaction Tools: Develop additional tools for user interaction with TMS, like List View Explorer and auto-translators.
  • TMS Vendor Relationship: Manage the TMS vendor relationship, prioritizing issues/needs for future development and regular updates.
  • Database Health and Security: Oversee the health and security of the collections database, working with IT to ensure upgrades, patches, backups, etc., are managed timely.
  • Team Leadership: Recruit, train, supervise, and establish priorities for the Collection Information Team.


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